Facilities Coordinator

Location: Northern

# Facilities Coordinator San Diego - San Diego, CA 92108## Overview Salary Range $22.00 - $28.00 Hourly Position Type Full Time Education Level High School Category Facilities ## Description We are an established real estate law firm with offices across California. Our San Diego office is looking for a HR Facilities Coordinator to join our growing team. If chosen as the successful candidate, you will serve as the central point of contact for a broad range of workplace needs, including maintenance and repairs, conference room coordination, and general office upkeep.

The HR Facilities Coordinator works collaboratively across firm departments and with building management to ensure seamless day-to-day operations while helping maintain compliance with health, safety, and building standards.
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* About Us:

** With over 45 years in the California legal industry and six offices statewide, our firm was founded on a commitment to customer service that has flourished within our culture of inclusion and diversity. We believe in working hard for our clients each day and in taking care of our employees so they are empowered to do their very best work.

It is our mission to provide the highest quality, cost-effective legal services to our clients.
** Compensation:** $22-$28 p/hour
** Responsibilities:
*** Responsible for the general oversight of office furniture and fixtures, including relocation and disposal, placing new orders, coordinating deliveries, and performing basic assembly and installation (chairs, keyboard trays, etc.)
* Perform basic hands-on repairs, maintenance, and upkeep tasks including hanging pictures, minor fixture repairs, and other general maintenance needs to keep the office safe, functional, and presentable
* Act as the point of contact for facilities-related requests and inquiries, including submitting facilities requests to building management on behalf of employees
* Prepare work spaces for new hires, communicating with the HR and IT departments to determine placement and ensure that necessary equipment and supplies are provided
* Serve as backup to IT to set computer hardware (monitor, keyboard, mouse)
* Schedule and oversee vendors, contractors and service providers (fridge/freezer repair, water filter replacement, glass tinting, etc.), including participation in vendor meetings and project planning discussions
* Conduct regular facility inspections and report maintenance or safety concerns
* Coordinate access badges, keys and other building access needs
* Coordinate with firm departments on office supply needs, manage inventory levels, process supply orders, and maintain accurate records of purchases and inventory using spreadsheets or other tracking tools
* Handle and maintain the Firm’s Desk 365 portal to track all facilities requests
* Track and reconcile facilities-related purchases and assist with vendor invoicing
* Maintain kitchen and break room areas, including stocking supplies, coordinating appliance maintenance, and ensuring cleanliness
* Coordinate setup and breakdown of conference rooms for meetings and firm events, including furniture, AV, and supplies
* Other clerical HR duties as needed
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* Qualifications:

** We are looking for candidates with the following qualifications:
* High school diploma or equivalent
* Minimum 1 year of general office experience requiring strong attention to detail and/or customer service experience
* Strong verbal and written communication skills, with the ability to interact professionally with all levels of the organization, including attorneys, staff, and firm leadership, as well as external vendors and contractors
* Ability to represent the firm professionally in vendor meetings, project planning discussions, and day-to-day interactions
* Experience…