Executive Assistant, Compliance; Hybrid

## Executive Assistant, Compliance (Hybrid)
Apply:
Hybrid:
USA
- Pennsylvania
- North Wales (Upper Gwynedd):
Full time:
Posted Yesterday:
End Date:
October 2, 2026 (11 days left to apply):
R415626
** Job Description
** The Executive Assistant delivers exceptional, end-to-end administrative and strategic support to the Vice President, US Human Health Ethics & Compliance Officer and team, while providing dedicated onsite support to the SVP, Chief Ethics and Compliance Officer.

Operating with a high degree of autonomy, you will manage complex executive calendars, communications, global travel, and confidential workflows across a highly matrixed organization. In this role, you will partner closely with a peer Executive Assistant to support both senior leaders across two physical sites, ensuring seamless operational continuity, shared coverage, and flawless execution of executive needs.
*
* Key Responsibilities:

**** Executive Support and Communications
*** Monitor and triage email and communications to stay apprised of issues; respond as appropriate and provide timely reminders for document reviews and approvals.
* Interface with internal and external global stakeholders; draft and respond to emails, and prepare executive-ready materials.
* Uphold strict confidentiality and handle sensitive information with discretion.
** Calendar, Meetings, and Events
*** Own scheduling and prioritization of meetings and appointments;  proactively resolve conflicts and protect leadership focus time.
* Plan and execute executive meetings end-to-end, including agendas, materials, presentations, logistics, and follow-ups.
* Coordinate and handle all logistics for meetings, events, and town halls.
* Manage meeting logistics with onsite external guests.
** Travel and Expenses
*** Arrange and manage multi-segment domestic and international travel arrangements; adapt quickly to changes and ensure compliance with preferences and company policy; prepare detailed travel itineraries.
* Process Visa requests as needed for travel.
* Prepare, process, and reconcile expense reports; support purchase orders and payment requests as needed.
** Operations, Projects, and Processes
*** Coordinate and/or lead department projects and assignments; apply advanced analytical ability, independent judgment, creativity, and problem-solving.
* Oversee various office support activities; proactively ensure facilities and business services function correctly;
* Lead by example to sustain professionalism and cooperation among administrative colleagues; collaborate closely with chiefs of staff, executive IT, communications, and peer admins.
* Standardize recurring processes through clear, documented procedures.
** Qualifications Education
**
* Required:

High School Diploma or equivalent.
* Preferred:
Advanced education or certifications such as (e.g. Certified Administrative, Professional, AI Ambassadors Program, Project Management Professional Certification, Professional in Human Resources Certification)
** Required Experience and Skills
*** Minimum 10 years of administrative assistant experience.
* Minimum 5 years supporting executive-level leaders (Vice President or above).
* Advanced skills in Microsoft 365 applications (Outlook, PowerPoint, Excel, Word); SAP/CONCUR;
Artificial Intelligence Capabilities (GPTeal, Microsoft Co-Pilot, Gemini); and digital collaboration tools (Teams, SharePoint).
* Proficiency with company internal systems and processes for expense reports, purchase orders, and payment requests.
* Experience maintaining the highest levels of discretion and confidentiality in handling sensitive information, including compliance, legal, and personnel data.
* Proven ability with managing competing priorities simultaneously, strong attention to detail, and exceptional follow-up and follow-through.
* Ability to learn quickly, anticipate needs, and act proactively.
* Skilled collaborator and problem-solver, proficient at working with different personalities, styles, and preferences; ability to maintain composure, confidentiality, and professionalism under pressure.
* Ability to work independently and manage priorities effectively.
* Excellent stakeholder management skills.
* Exceptional written and verbal communication.
** Preferred Experience and Skills
*** AI & Digital Productivity: proactive pursuit and experience upskilling in and utilizing enterprise AI tools (GPTeal platform, talkGPTeal, Microsoft Co-pilot, and Gemini)#MSJR
* The salary range for this role is:*$94,300 - $148,400
* This is the lowest to…