Residence Life Coordinator

University of Guam is a drug-free work environment and an equal opportunity employer, military family, disability and veterans are encouraged to apply. Federal Law requires presentation of proof of identity and eligibility to work in the U.S. We comply with this law on a nondiscriminatory basis.

For technical assistance or inquiries in completing the application, please contact Eliza Soriano at esoriano.edu .

Position Information

Position Title

Position Title Residence Life Coordinator

Posting Number 081-26

Full or Part Time Full Time

Work Schedule

Monday to Friday, 8:00 am to 5:00 pm

Job Description Summary

CHARACTER OF DUTIES :

Administrative and Office Support :

Assisting the Director in managing daily office operations and procedures for the three residence halls; preparing, creating, and updating official documents (Residence Halls applications/contract(s), reports, policies, and forms); screening of submitted applications every semester/academic year; liaison to the Director with respect to communicating with residents regarding living conditions, addressing maintenance issues, IT concerns, and other issues that may arise; daily counter service and assisting residents and visitors with inquiries, concerns, or issues;

creating master list data and room assignments every semester; managing inventory of supplies/materials, equipment, appliances, and furniture for repairs or purchase; mail pick-up, preparing memoranda, letters, forms, and requests; updating website and social media, disseminating mass announcement or information to residents; filing documents; responding to emails and answering phone calls.

Accounts Management:

Assists the Director in fiscal year budgets; processing abstract requisitions/bid contracts or proposals; submitting receiving reports and payment requests; reviewing and submitting quotations for supplies and services needed; purchasing/ordering materials; posting changes and fees online for Residence Halls residents and visitors; creating invoices, processing annual sanitary permits; petty cash/change fund custodian; assisting Business Office with weekly collection of laundry revenues.

Hiring and Supervising:

Assisting in selecting residents as Resident Assistants (RAs) and student-cleaners; assists the Director in training, supervising, and evaluating RAs and cleaners with assigned wing/floor duties, tasks, and responsibilities; creating work schedules for office, cafeteria, and hallway duties; ensuring tasks/duties are completed in a satisfactory manner.

Planning and Coordinating
:

Planning and coordinating with Residence Life Office staff meetings, events, activities, and workships for residents. Collaborate with Residence Halls Governing Council ( RHGC ), student councils, University or other programs/organizations to facilitate events and workshops, schedule meeting/appointments for Director, schedule/conduct floor meetings/orientations for residents, plan room inspection dates, fire drills, and safety trainings.

Other

Duties and Responsibilities:

Include reporting of any damages, unsafe conditions of facilities, violation of codes, and residential concerns to the Director. Assists in ensuring proper use of common areas throughout the Residence Halls, which includes resolving usage disputes, monitoring activities held within premises. Assist the Director with emergency preparedness for medical, natural disasters, or even resolving conflicts between residents.

SPECIAL WORKING CONDITIONS :

Normal work schedule will require on-call availability for emergency purposes (weekends, nights, and/or early mornings).

Minimum Qualifications

MINIMUM QUALIFICATION :

• Bachelor’s degree from an accredited college or university, with five (5) years of full-time, professional work experience related to student housing, residence life, administrative support, and/or programming.
• Two (2) years of Residence Life live-in experience in a University setting.
• Two (2) years of experience working with databases such as Ellucian, Formstack, Colleague, or other university information systems.
• Two (2) years of experience in organizing and facilitating orientations, workshops, events, and activities.
• Two (2) years of experience supervising, training, and managing people.
• Two (2) years of experience with managing accounts, budgeting, and processing requisitions following procurement procedures.
• Understanding and appreciation for the complete college life student experience in connection to Residence Halls communal living and supporting the…