Senior Program Assistant; Foundation

Full details of the job.

Vacancy Name

Vacancy No

Vacancy No VN778

Employee Type

Employee Type Full-time

Location City

Education Level Bachelor's Degree

Experience Level

Experience Level 2 years

ATI builds and manages collaborations that conducts research and development of new technologies to solve our nation’s most pressing challenges. Our collaborations are custom-built teams of organizations from industry and academia that develop novel technologies for the federal government. Traditionally, these processes are complicated and burdensome. That’s where ATI comes in. We simplify and streamline processes to make it all work.

When you work at ATI, you become a part of something larger than yourself. Our collective work – no matter what department or division you work in – ultimately enables the warfighter, saves lives, and diversifies the industrial base. At our core, ATI is a service organization. We are in service to others; it’s what we do, and it’s who we are.

Provide support and assistance to the ATI Foundation Team, team members, and clients to accomplish program goals within cost and schedule guidelines. Exercise discretion and independent judgment with respect to matters of significance to the business.

Assists with planning and execution of Foundation programs. Handles frequent contact within and outside the company on significant matters requiring tact, persuasion and negotiation skills.

Manage calendar for Manager and maintains team and company calendars; identifies and resolves potential scheduling conflicts.

Arranges meetings, conferences, video conferences, and telephone conferences, including equipment prep and testing, attendance tracking, room setup and catering, preparation of agendas and presentation materials.

Coordinates meeting registrations, memberships, supplies, materials, equipment and services.

Prepares and distributes correspondence, reports, technical documents, minutes, brochures, posters, press releases and other informational material.

Develops sufficient program knowledge to effectively interface with team members and clients.

Responsible for the data entry and maintenance of accurate records, including tracking deliverables, invoices, payments, etc.

Assist with the development and maintenance of websites, social media and You Tube channels to communicate program information to the public and team members including development, updating, posting of documents and deliverables, maintaining access and password lists, e-mail lists and links to other sites.

Coordinates program presence at conferences:
Prepares and produces informational materials:
Contract for booth space and services;
Staff booth or assist with coordination of team member staffing;
Prepares and distributes various brochures, posters, press releases and other informational material.

Provides support and assistance including drafting program related correspondence, reports, and task descriptions.

Maintains electronic and paper files for programs, including draft and version control, archiving and back‑ups.

Provides general administrative support to team members.

As directed, responsible for the preparation and maintenance of accurate financial records.

Assists with planning and execution of Foundation programs. Handles frequent contact within and outside the company on significant matters requiring tact, persuasion and negotiation skills.

Manage calendar for Manager and maintains team and company calendars; identifies and resolves potential scheduling conflicts.

Arranges meetings, conferences, video conferences, and telephone conferences, including equipment prep and testing, attendance tracking, room setup and catering, preparation of agendas and presentation materials.

Coordin…