Administrative Specialist

Administrative Specialist

Pay Grade: 12

$36,426.00 - $53,568.48 Annually

Locality Premium - $4.00 per hour

Employment Type:

EXECUTIVE BRANCH | FULL TIME | ELIGIBLE FOR OVERTIME PAY | 18A | 37.5 HR/WK

Hiring Agency:
Cabinet for Health & Family Services | Dept for Community Based Services

Location:

1000 Neighborhood Place, Louisville, KY 40118 USA

The Kentucky Department for Community Based Services (DCBS) is a multi-faceted agency that provides service sand programs to enhance the self-sufficiency of families, improve safety and permanency for children and vulnerable adults, and engage families and community partners in a collaborative decision-making process.

We are seeking an Administrative Specialist to assist with the day-to-day operations of a fast-paced office setting. This position provides professional support of administrative nature in developing, implementing and maintaining various complex and routine projects.

For more information on the Department for Community Based Services, please visit our website at: https://chfs.ky.gov/agencies/dcbs/pages/default.aspx

Responsibilities include but are not limited to:

• Performs administrative duties and coordinates work activities such as: schedules for staff, meeting preparation, notifications, tracking of inventory or building management.
• Participates in the development and assists in the implementation of county specific procedures for day-to-day functioning.
• Plans, organizes, checks or assists with work of other staff engaged in performing administrative duties.
• Schedules meetings or phone conferences and communicates as needed with the community partners or the public concerning issues of the county.
• Compiles, prepares and disseminates staff meeting minutes or other meetings as required.
• Prepares correspondence regarding interviews, hiring information or memorandums to staff.
• Interprets department policies or procedures for staff and general public.
• Compiles information or reports as needed to analyze workload information utilizing the Workers Information System (TWIST) or Benefind as neededor required.
• Maintains current filing, logs or manuals as requested.
• Organizes files as required by standards of practice or operation manual
• Updates, tracks and provides cases for internal and external reviews upon request for entities such as foster care review board.
• Performs other duties as assigned.

Skills and abilities

include, but are not limited to:

• Strong verbal and written communication skills
• Good time management and organizational skills
• The ability to work well under pressure
• A willingness to work as part of a team
• Self motivated
• Organized
• Ability to multi-task
• Ability to prioritize work assignments

The position you are applying for has access to or use of federal tax information, (FTI) or meets the statutory definition of front-line staff. Therefore, pursuant to IRS Publication 1075 and 900 KAR 1:009 or KRS
194A.062 and 900 KAR 1:050, applicants for this position in the Cabinet for Health and Family Services (CHFS) shall submit to a fingerprint-based criminal background check by the Department of Kentucky State Police and the Federal Bureau of Investigation.

CHFS also participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in U.S. CHFS will only use E-Verify once you have accepted a job offer and completed the Form I-9. For more information on E-Verify, or if you believe that CHFS has violated its E-Verify responsibilities, please contact Department of Homeland Security (DHS) at  or https://www.e-verify.gov/.

This position has an approved Locality Premium of $4.00, based on the organizational structure and work county it is currently assigned to, in compliance with 101 KAR 2:034 Section 9(1).

EDUCATION: Graduate of a college or university with a bachelor's degree.

EXPERIENCE, TRAINING, OR

SKILLS:

One year of professional, administrative, or business experience.

Substitute EDUCATION for

EXPERIENCE:

Additional education will substitute for the required experience on a year-for-year basis.

Substitute EXPERIENCE for

EDUCATION:

Additional administrative, business, research, and/or clerical experience will substitute for the required education on a year-for-year basis.

SPECIAL REQUIREMENTS (AGE, LICENSURE, REGULATION, ETC.): NONE

Incumbents working in this job title primarily perform duties in an office setting.

This job has an initial and promotional probationary period…