Publishing Operations Assistant

Location:

New York City preferred (hybrid or in-office opportunities available). Remote applicants within the United States will also be considered for the right candidate.

Salary Range: US $45,000-$55,000 annually, depending on experience and qualifications.

Keeperton is a rapidly growing independent publishing house with a strong reputation in romance publishing with an exciting expansion planned into crime, thriller and suspense.

We publish commercially driven stories for passionate readers around the world and are building an ambitious publishing program, focused on discovering exceptional authors and creating bestselling books.

As our list continues to grow, we’re looking for a highly organized, detail-oriented Publishing Operations Assistant to support our Head of Operations and help keep our publishing engine running smoothly.

This is an excellent opportunity for someone who loves books, thrives on organization, enjoys working across multiple teams in different territories, and wants to gain exposure to every stage of the publishing process.

The Publishing Operations Assistant is a key member of our team, supporting the Head of Operations and coordination of publishing schedules, title management, internal workflows, and day-to-day operations.

Working closely with editorial, production, marketing, publicity, sales, and leadership teams, you will help ensure projects stay on track, deadlines are met, and information flows smoothly throughout the organization.

No two days are exactly the same. One day you may be updating title metadata and production schedules; the next you could be coordinating advance reader copies, supporting a book launch, or assisting with internal reporting and planning.

Assist with tracking publishing schedules, milestones, and deadlines

Maintain accurate title records, metadata, production timelines, and internal databases

Support the onboarding and setup of new titles across company systems

Help coordinate communication and workflow between departments throughout the publishing process

Monitor project progress and assist with deadline management

Provide administrative support across publishing and operations functions

Prepare reports, spreadsheets, presentations, and meeting materials

Assist with scheduling meetings, maintaining calendars, and coordinating project timelines

Support invoice tracking, purchase orders, and operational documentation

Help maintain organized records and internal systems

Assist with organizing and distributing cover files, manuscripts, marketing assets, and production materials

Coordinate advance reader copies (ARCs), author copies, and launch materials

Maintain file organization and version-control processes

Support production and publishing workflows from acquisition through publication

Work closely with editorial, design, marketing, publicity, sales, and production teams

Assist with book launch logistics and publishing-related projects

Support author events, conventions, industry conferences, and company initiatives as needed

Contribute to special projects that support company growth and operational excellence

Update internal tracking documents and publishing reports

Assist with collecting and organizing sales, inventory, and campaign data

Support workflow analysis and process improvement initiatives

Help identify opportunities to improve efficiency across publishing operations

Exceptional organizational and time-management skills

Strong attention to detail and commitment to accuracy

Ability to manage multiple projects and competing priorities

Excel…