Export Documentation Coordinator

Export Documentation Coordinator

Department: PGT Admin

Employment Type: Full Time

Location: Clackamas

Reporting To: Jeri Roberts

Compensation: $19.75 - $21.92 / hour

At Pacific Seafood, we do more than just provide the world with the healthiest proteins on the planet. We are a family-owned, excellence-driven organization committed to being the brand of choice in the marketplace and the employer of choice in the community. We believe in servant leadership, investing in our team members’ personal and professional growth, and rewarding performance. We live by the core values of our Diamond Philosophy:
Teamwork, Productivity, Quality, and Excellence—which means consistently doing your best and always striving to do better.

Summary: The Export Documentation Coordinator at Pacific Seafood is a key role in our transportation team supporting efforts to get the correct documents/orders to customers. This position involves entering data into databases, maintaining rate sheets, and reporting as needed.

1. Export Data Entry:

• Accurately enter and update high volumes of data into databases, spreadsheets, and internal systems
• Review data for errors, missing information, and inconsistencies; correct as needed
• Communicate discrepancies or data issues to supervisors promptly
• Responsible for entering pick tickets and orders in AS400 daily
• Maintain internal rate sheet for ocean shipping contracts
• Follow established data entry procedures, naming conventions, and documentation standards
• Work efficiently in a fast-paced environment to meet daily and weekly goals
• Oral and written communication with transportation personnel

2. Document Management:

• Protect confidential and sensitive information in compliance with company policies
• Support other administrative tasks related to records management and documentation
• Maintain organized digital and physical filing systems for easy retrieval and auditing

Additional responsibilities may be assigned as deemed necessary to support the overall goals and objectives of the position.

Education and Experience

• Required:
  • High School Diploma or GED equivalent.
  • Minimum of one-year related experience and/or training.
• Preferred:
  • Previous experience with preparing detailed documents.
  • Basic technology set up support skills.
  • Excellent customer service skills.
  • Strong computer skills in MS Office Suite, primarily Word and Excel.
  • Strong data entry skills.

Physical Requirements:

The physical demands described here are representative of those that must be met by a team member to successfully perform the essential functions of this job. While performing the duties of this job, the team member:

• Sedentary work, walking and standing are required only occasionally.
• Reaching. Extending hand(s) and arm(s) in any direction.
• Fingering. Picking, pinching, typing or otherwise working, primarily with fingers rather than with the whole hand as in handling.
• Talking. Expressing or exchanging ideas by means of the spoken word. Those activities in which they must convey detailed or important spoken instructions to other workers accurately, loudly, or quickly.
• Hearing. Perceiving the nature of sounds at normal speaking levels with or without correction. Ability to receive detailed information through oral communication, and to make the discriminations in sound.
• Close visual acuity to perform an activity such as: preparing and analyzing data and figures; transcribing; viewing a computer terminal; extensive reading.
• Repetitive motion. Substantial movements (motions) of the wrists, hands, and/or fingers.
• Occasionally lift and/or move up to 25 pounds.

Working Conditions:

The working environment characteristics described here are representative of those a team member encounters while…