Administrative Specialist

One Federal Solution has an opening for an Administrative Specialist I supporting a federal government client. The Administrative Specialist I will work closely with management and staff to provide administrative, program, and office operations support. This is an on-site role and the individual will be a key contributor to the day-to-day effectiveness of the office.

• Performs administrative management functions in support of office, project, and program operations
• Reviews, interprets, and applies administrative policies and procedures
• Develops, maintains, and supports administrative systems and processes
• Composes correspondence for signature, routes documents for action, and follows up to ensure timely completion
• Greets visitors and answers, directs, and follows up on incoming calls as appropriate
• Reviews outgoing correspondence for compliance with established policies and organizational procedures
• Assembles and compiles information for reports, responses to inquiries, and routine correspondence
• Ensures documents are accurate, properly formatted, complete, and submitted in a timely manner
• Oversees preparation of meeting minutes, presentations, reports, and the filing of project documentation
• Utilizes Microsoft Word, Excel, PowerPoint, and Access to prepare charts, spreadsheets, presentations, and reports
• Collects, tracks, and analyzes administrative and program-related data
• Coordinates with internal staff and management to support workflow, work distribution, and administrative operations
• Assists with procurement activities including preparation of purchase requests, review of purchase orders, and tracking of supplies and non-expendable property
• Supports property management activities including inventory tracking and reporting
• Provides administrative and program support to ensure compliance with financial and procurement procedures
• Provides accurate and timely status updates
• Performs other duties as assigned

• High school diploma or GED required
• Two (2) years or more of relevant administrative or office support experience
• Excellent written and verbal communication skills
• Strong attention to detail and organizational skills
• Ability to analyze information and apply administrative policies and procedures
• Intermediate proficiency with Microsoft Office Suite including Word, Excel, PowerPoint, and Outlook
• Ability to manage multiple tasks and priorities in a fast-paced environment
• Experience with program management or financial management is desirable
• Experience using automated or program management systems is desirable

One Federal Solution (OFS) is an innovative Professional Services provider with over 20 years of experience supporting Defense and Civilian agencies. OFS specializes in Business Intelligence, Acquisition and Procurement, and other Professional Services. OFS is committed to delivering high performance and excellence to its government partners as a certified Service-Disabled Veteran-Owned Small Business (SDVOSB).