Administrative Support Assistant III

Position Highlights

The Administrative Support Assistant III provides high-level administrative, operational, and programmatic support to the Tucson Village Farm (TVF) faculty lead and team. This position coordinates schedules, meetings, events, reporting, communications, donor stewardship activities, and administrative processes that support the successful delivery of educational programs and community engagement initiatives. The incumbent works independently, manages multiple priorities in a fast-paced environment, exercises sound judgment, and collaborates effectively with University personnel, community partners, donors, volunteers, youth participants, and the public.

The Tucson Village Farm provides whole-health, seed-to-table education focused on gardening, cooking, nutrition, and physical activity. Working alongside community members, organizations, and government partners throughout Pima County, the program advances health equity by promoting food security, increasing access to healthy foods, encouraging physical activity, and fostering community connection through engagement, mindfulness, and storytelling.

Visa sponsorship is not available for this position.

Outstanding U of A benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; U of A/ASU/NAU tuition reduction for the employee and qualified family members; retirement plans; access to U of A recreation and cultural activities; and more!

The University of Arizona has been recognized for our innovative work-life programs. For more information about working at the University of Arizona and relocations services, .

• Manage and coordinate the faculty lead's schedule, including internal and external meetings, events, presentations, partner meetings, and community commitments.
• Schedule meetings, prepare agendas and materials, take notes when appropriate,and track follow-up items.
• Help prioritize competing requests, deadlines, and organizational needs.
• Coordinate communication and logistics among TVF staff, University departments,community partners, advisory board members, donors, and other stakeholders.
• Maintain organized records, calendars, contact lists, documents, and administrative systems.
• Anticipate upcoming deadlines and needs and ensure appropriate follow-up occurs.

• Create,manage, and maintain TVF events and registrations within Trellis andother approved University systems.
• Coordinate event logistics, including registration, participant communication,schedules, facilities, supplies, staffing, and follow-up.
• Support awide variety of TVF programs and events, including educational programs,community events, donor events, workshops, trainings, meetings, and special initiatives.
• Maintain event calendars and ensure information is accurate, timely, and communicated effectively.
• Assist with event evaluation and post-event reporting.

• Coordinate donor and stakeholder meetings, tours, special events, and cultivation opportunities.
• Prepare meeting materials, background information, presentations, impact stories, and follow-up correspondence.
• Maintain accurate donor, partner, and stakeholder records.
• Assist with donor stewardship, including thank-you communications and regular updates about TVF programs and impact.
• Help planand execute donor events, farm tours, advisory meetings, and other relationship-building opportunities.
• Represent Tucson Village Farm professionally and warmly when interacting with community members, partners, and supporters.

• Assist the faculty lead with coordinating special projects, partnerships, grants,and new initiatives.
• D…