Facilities Manager Palo Alto - Porter

When was the last time you achieved the impossible? If that thought feels overwhelming, you might want to pause here, but if it sparks excitement...read on

In 2015, we pioneered a “moneyball for biotech” approach, pooling projects and promising early-stage research from academia together under one financial umbrella to reduce risk and unleash innovation. This model allows science and small teams of experts to lead the way. We build bridges to groundbreaking advancements in rare disease, and develop life-changing medicines for patients with unmet needs as fast as humanly possible.

Together we define white space, push boundaries, and empower people to solve problems. If you're someone who defies convention, join us and work alongside some of the most respected minds in the industry. Together, we’llask"why not?" and help reengineer the future of biopharma. At Bridge Bio, we value curiosity and experimentation—including the ethical & thoughtful use of AI to improve clarity, speed, and quality of work.

The Office Manager, Multi-Site & Executive Operations leads a consistent, high-quality workplace experience across a five-site portfolio while serving as the operational lead for the Palo Alto executive headquarters. This role manages and develops site coordinators, establishes shared service standards, and ensures each location is safe, efficient, welcoming, and ready to support employees, executives, visitors, and business priorities.

The Office Manager also serves as the primary Facilities and Workplace partner to approximately 30 Executive Assistants. The role converts executive and EA needs into coordinated, reliable delivery across sites, vendors, IT, Security, People Operations, EH&S, Finance, and building management. Success requires exceptional judgment, discretion, organization, responsiveness, and the ability to lead through both planned work and rapidly changing priorities.

• Directly manage, coach, and develop site coordinators supporting 1800 Owens Street, 3160 Porter Drive, 1201 Pennsylvania Avenue NW, MBC Bio, and 1801 Page Mill Road.
• Set clear operating standards, service expectations, schedules, coverage plans, escalation paths, and performance goals across all locations.
• Lead regular one-on-one and team meetings; provide training, feedback, recognition, and performance management; identify staffing and development needs.
• Create resilient coverage for absences, high-volume periods, executive visits, events, emergencies, and special projects.
• Conduct routine site reviews and ensure consistent execution while allowing for building-specific requirements and local business needs.
• Own day-to-day office operations and service delivery for the Palo Alto executive headquarters, maintaining an executive-ready environment at all times.
• Serve as the central Workplace and Facilities contact for approximately 30 Executive Assistants, providing clear intake, prioritization, communication, and follow-through.
• Coordinate leadership meetings, board or investor-related activities, executive visits, confidential gatherings, and other high-touch events in partnership with EAs and cross-functional teams.
• Anticipate operational needs involving meeting rooms, room readiness, catering, visitor access, security, AV/IT coordination, transportation, building services, and after-hours support.
• Handle sensitive information and executive matters with sound judgment, urgency, diplomacy, and strict confidentiality.

• Oversee reception, visitor management, mail and shipping, office supplies, pantry and beverage programs, conference rooms, shared spaces, storage, signage, and general workplace readiness.
• Establish and maintain site playbooks, opening and…