Office Administrator

About Us

We are a single-source solution for the design and implementation of sophisticated mechanical and plumbing systems. Our integrated in-house production model utilizes coordinated BIM models to produce precise fabrication documentation to help ensure accurate installation.

The Office Administrator is responsible for overseeing daily administrative operations and providing support to management and staff to ensure the efficient functioning of the office. This position serves as a central point of contact for employees, customers, vendors, and visitors while maintaining organized records, coordinating schedules, managing communications, and supporting various business processes. The ideal candidate is highly organized, detail-oriented, customer-focused, and capable of managing multiple priorities in a fast-paced environment.

Include the following. Other duties may be assigned.

• Answer telephones and give information to callers, take messages, or transfer calls to appropriate individuals.
• Greet visitors or callers and handle their inquiries or direct them to the appropriate persons according to their needs.
• Create, maintain, and enter information into databases.
• Use computers for various applications, such as database management or word processing.
• Operate office equipment, such as fax machines, copiers, or phone systems and arrange for repairs when equipment malfunctions.
• Process and distribute necessary reports internally and externally.
• Serve as liaison between field office and main office; project team and field personnel as needed.
• Conserve time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications.
• Maintain confidentiality of company information.
• Perform additional assignments as required by the company or as directed by management.

To perform this job successfully, the individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

PREFERRED EDUCATION and/or EXPERIENCE

• 3 - 5 years working in an administrative job, supporting management.
• High school diploma or GED required.
• Bachelor’s Degree or currently pursuing preferred.
• Working knowledge of the construction industry, operations management, and safety practices a plus.

PREFERRED

SKILLS and ABILITIES

Business writing and reporting skills

Excellent organization, communication, customer service and interpersonal skills

Scheduling and time management skills

Strategic, analytical, and multi-tasking skills

COMPUTER SKILLS

Must demonstrate proficiency in Microsoft Office applications, (i.e. Outlook, Word and Excel).

Working knowledge of project and financial software a plus.

REQUIRED ATTRIBUTES

The requirements listed below are representative of characteristics and demonstrated capabilities sought to perform this job successfully.

Must demonstrate integrity, honesty, professionalism, and appropriate concern regarding dissemination of sensitive and confidential information.

Must have the ability to make sound decisions and produce accurate and timely results in mind.

Must prioritize and organize work in a fast paced multi-task environment.

Must monitor and analyze data and solve problems on a tactical and strategic level.

Must build positive working relationships with multiple levels of employees, management, suppliers, and customers.

Must demonstrate commitment to company values.

There is no Final date to receive applications at this time. There is no deadline because applications are accepted on an ongoing basis.

Compensation Range:
Minimum $25.00 per hour and maximum $30.00 per hour, depending on experience.

Other Compensation: this position is eligible for an annual discretionary bonus

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit, see, talk, and hear. The employee is regularly required to use hands to finger, handle, or feel objects, tools, or controls. The employee is regularly required to walk, reach…