Executive Assistant, University Advancement

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* Job Description:

**** Who We Are
** Seattle Pacific University is a Christian university fully committed to engaging the culture and changing the world by graduating people of competence and character, becoming people of wisdom, and modeling grace-filled community.

University Advancement supports the mission of SPU by fostering meaningful relationships with alumni, parents, donors, churches, foundations, and friends of the university. Through fundraising, donor stewardship, alumni engagement, and strategic partnerships, University Advancement helps secure the resources that support student success, academic excellence, and the long-term vitality of the university.
** What We Need
** Seattle Pacific University is seeking an experienced and highly professional
** Executive Assistant
** to provide executive administrative and operational support to the Vice President for University Advancement (VPUA) and the Office of University Advancement.

The Executive Assistant position supports Seattle Pacific University’s mission by contributing to a Christ‐centered learning and working community committed to academic excellence, service, and engagement with the world. In this role, the employee brings their skills, gifts, and professional expertise to work that matters—serving students, colleagues, and the broader University community in ways that reflect SPU’s values and purpose. To that end, all University employees are required to be aligned with and supportive of SPU's Statement of Faith and its derivative policies and lifestyle expectations.

This role serves as a trusted partner to the Vice President and a key representative of the Advancement Office. The Executive Assistant supports executive-level operations, donor engagement activities, trustee committee coordination, event planning, budget administration, office management, and cross-campus collaboration.

The ideal candidate is exceptionally organized, relationship-oriented, and able to manage competing priorities with discretion, professionalism, and attention to detail. This position regularly interacts with university leaders, trustees, donors, alumni, faculty, staff, students, and community partners, requiring excellent communication skills and the ability to handle confidential information with sound judgment and integrity.

This role offers a unique opportunity to support donor engagement, philanthropic partnerships, and university advancement initiatives while working closely with senior university leadership.

This is an
** on-campus position based in Seattle, WA
** and is not eligible for remote work.
** What You'll Do
**** Executive & Administrative Support
*** Provide high-level executive administrative and operational support to the Vice President for University Advancement
* Manage complex calendars, scheduling, logistics, travel arrangements, and follow-up activities
* Prepare briefing materials, reports, presentations, meeting agendas, and correspondence
* Coordinate communication and collaboration between Advancement leadership and campus partners
* Support Advancement leadership meetings, special projects, donor engagement efforts, and departmental initiatives
** Donor Portfolio & Relationship Management Support
*** Assist the Vice President in managing donor engagement activities and relationship tracking
* Maintain accurate records of donor interactions, meetings, communications, and follow-up actions
* Coordinate donor engagement logistics and stewardship activities on behalf of the Vice President
* Monitor donor follow-up commitments and help ensure timely completion of action items
* Assist in maintaining donor records and supporting donor moves-management processes
* Help prepare donor briefing materials, visit summaries, engagement reports, and follow-up communications
* Collaborate with Development and Engagement teams to support donor relationship strategies and priorities
** Advancement Committee & Trustee Support
*** Coordinate logistics, meeting materials, agendas, and communications for Advancement-related Board committees and trustee engagement activities
* Prepare reports, presentations, and supporting materials for Board and committee meetings
* Attend assigned committee meetings, record minutes, track action items, and coordinate follow-up activities
* Maintain committee records, trustee engagement information, and governance-related documentation
* Support communication and logistics for trustees participating in Advancement initiatives
** Communication &…