Travel Site Setup Coordinator

Geode Health is a rapidly growing, national provider of outpatient mental health services. Our Mission is to “Transform mental health by making it more accessible, affordable and effective”.
** Position Summary
** The Site Setup Coordinator is responsible for the hands-on coordination and execution of office site setup activities to ensure new and temporary locations are fully prepared for employees and customer-facing operations. This is a highly travel-based role requiring frequent on-site presence, strong organization, independent problem-solving, andclose coordination with Facilities, Construction, IT, landlords, vendors, installers, inspectors, and other project partners.  Primary Markets:
Texas (Dallas, Austin, Central TX);
Georgia (Atlanta Metro); the Carolinas;
Midwest (Illinois, Wisconsin,Nebraska)  
** Key Responsibilities
** Site Setup & Readiness
• Travel to assigned locations to coordinate and execute site setup activities from pre-opening through final readiness.
• Complete final site-readiness checks and ensure each location is clean, functional, organized, customer facing, and employee-ready.
• Coordinate setup of temporary office locations as needed.
• Order initial stock for and Set up break rooms, restrooms, common areas, reception areas, and other employee/customer spaces for use.
• Purchase, track, organize, and place office decor, accessories, and miscellaneous setup items.
• Test and verify that site systems and building components are functional and ready for use, including sound masking, security systems, doors, locks, lighting, plumbing fixtures, and other office systems.
• Prepare a new office welcome email in coordination with Operations, including key information employees need to understand and use their new location.
• Conduct Operations walkthroughs to introduce the team to the new office, review key site features, and communicate information needed for day-to-day use of the space.
• Take completion photos and upload required project closeout and site-readiness photos to SharePoint.

Furniture, Artwork & Vendors
• Order furniture through approved vendors in accordance with approved plans and standards.
• Coordinate furniture delivery and installation schedules.
• Oversee furniture installations on site and direct installers regarding furniture placement on plans.
• Verify furniture is installed in the correct locations and identify or coordinate resolution of installation issues.
• Order artwork, receive and stage artwork on site, and coordinate or oversee installation according to plans.
• Identify, review, source, and organize new vendors as needed for site-specific products, services, installations, or other project requirements.  
** Site Access, Security & Inspections*
* • Coordinate with landlords and property management to obtain keys and required site access.
• Make and organize required copies of keys for office operations.
• Oversee or coordinate security system installation and confirm that the system is ready for use.
• Meet inspectors or other required parties on site to support final readiness and verify the location is clear and ready to open.  
** IT, Construction & Facilities Coordinatio
** n
• Coordinate with IT to confirm that computers, peripherals, and other technology equipment arrive at the site when needed.
• Coordinate with Construction regarding site needs, open items, access, scheduling, and setup dependencies.
• Assist with facilities tickets and site-related needs associated with construction, turnover, and opening activities.
• Escalate deficiencies, damaged or missing items, schedule concerns, or other issues that could affect opening readiness.
• Notify Construction of items that are incorrect, incomplete, damaged, or missed during the punch walk and…