Administrative Specialist - Contractual; Parental Defense Division

As a State agency, Maryland Office of the Public Defender (MOPD) is an affirmative action and equal opportunity employer. MOPD is committed to the full inclusion of all qualified individuals without regard to race, color, religion, sex, physical or mental disability, age, sexual orientation, gender identity, national origin, veteran status or genetic information. All applicants must be able to communicate effectively with clients and visitors and possess the ability to complete tasks in a fast-paced work environment.

Applicants must be able to fulfill various responsibilities, and may need to travel to various courtrooms and office environments in the jurisdiction. MOPD is further committed to providing equal opportunity and reasonable accommodation for individuals with disabilities in employment, its services, programs and activities by modifying or adjusting the job application process or the job or work environment to make reasonable accommodations to the known applicant or employee to enable the applicant or employee be considered for the position they desire, to perform the essential functions of the position in question.

; or to enjoy equal benefits and privileges of employment as are enjoyed by other similarly situated employees without disabilities, unless the accommodation imposes an undue hardship. Applicants must be able to operate a computer and other office equipment. Applicants must have access to a motor vehicle or be able to navigate public transportation. If a reasonable accommodation is needed, please contact Tawanda Jackson, Human Resources Supervisor,  tawandal.jackson

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300 N. Gay Street 2nd floor, Baltimore, Maryland 21202

An Administrative Specialist I Serves as a MDEC docket coordinator, to ensure all clients are represented, assists with obtaining information to assist intake to make eligibility determinations, prepares daily docket and assists attorneys.

• Manage database at the administrative facing level, organizing and gathering data, use of case management and court filing system (MDEC).
• Obtains phone numbers, email and contact information from the Department of Social Services (DSS) and the clerk’s office to complete OPD intakes.
• Ensure all intakes are completed timely at least one hour prior to emergency shelter hearings and at least two weeks prior to other hearing dates.
• Transmits information to assigned shelter staff attorneys and locates panel attorneys for conflict cases prior to shelter hearings and other hearings.
• Responsible for case file preparation which entails conducting a conflict check, ensuring each client’s file has all standard forms, petitions, and releases at least two weeks prior to the assigned court date, and entries of appearance are filed.
• Assemble, prepare and review case files to ensure all required information and documentation is included for use by attorneys by utilizing CJIS, JIS, Secure Case Search and agency case management system to obtain court dates, case numbers, conflicts, jail locations and attorney assignments.
• Inputs client information into the agency electronic case management system.
• Assist Attorneys in preparing for hearings(preparing and arranging for service of subpoenas, scheduling witnesses, file management and organization, client contact).
• Arrange for transcription service such as court reporting or accuscribe.
• Assist OPD attorneys with entering data in OPD’s database (eDefender).
• Collect and organize discovery, download video discovery.
• Assist with filing court documents in MDEC.
• Reception/telephone interaction with clients, families, court personnel.
• Intake application collection and data entry (eDefender case management system).
• Checks OPD…