Executive Coordinator

Job Type: Full Time (in office 4 days/week)

Location: Washington, D.C., right across the street from the White House

Patomak Global Partners, LLC is a leading financial consulting firm that applies the insights of senior industry experts to help clients navigate complex regulatory, compliance, risk management, and strategic challenges across the financial services industry. Patomak has been recognized by Chambers & Partners as one of the leading consulting firms in fintech.

Patomak is seeking an Executive Coordinator (EC) in our Washington, D.C., office. The EC plays an integral role in supporting the success of Patomak by providing a variety of administrative and business development support services to our senior executives and maintaining a team environment in the office.

The ideal candidate will thrive in a team environment, provide excellent customer service, possess exceptional organizational skills and attention to detail, and exercise diplomacy, professionalism, and sound judgment in all interactions.

Why Join Patomak?

• Competitive compensation and annual performance bonus.
• Excellent benefits, including employer 401(k) contribution, comprehensive health insurance, and flexible PTO.
• Opportunity to work directly with nationally recognized experts.
• Exposure to high-profile regulatory, compliance, and business transformation initiatives.
• Collaborative, entrepreneurial culture with offices in New York City, Washington, D.C., and Chicago.

Overview of

Job Duties:

• Manage complex executive calendars and scheduling, including coordinating with the offices of senior financial firm executives and board members.
• Attend meetings with senior leadership to support firm operations.
• Support Patomak leadership’s various business development initiatives and conduct research on potential clients in the financial sector.
• Assist with recruitment efforts for contractors and full-time hires, including coordinating contractor agreements, interviews, and offer letters.
• Support board meetings and executive leadership meetings.
• Track and follow up on action items and outstanding to-do items from executives.
• Plan and execute, in collaboration with the Operations team, internal and external events including happy hours, speaker events, receptions, etc.
• Maintain and update firm contact lists.
• Assist executives in tracking and entering time into Patomak’s timekeeping software and assist with handling expense tracking for personnel, as needed.
• Provide administrative office support, such as answering office phones and welcoming guests.
• Book lodging and transportation for team members as needed.
• Track and send reminders to employees on meeting deadlines.
• Manage supplies, including kitchen snacks and office supplies.

Qualifications:

• Minimum of 2 years of experience supporting senior executives, including calendar management, handling travel logistics, meeting and event preparation, and office coordination.
• Preferred:
  Experience working in a regulated financial services environment and/or a general understanding of financial markets and U.S. public policy.

Skills and Abilities:

• Excellent time management skills with strong ability to manage competing priorities with discretion and sound judgment.
• Exceptional organizational and problem‑solving skills.
• Outstanding attention to detail.
• Strong and concise writing, editing, and verbal communication skills.
• Ability to proactively identify and address challenges while troubleshooting quickly.
• Positive attitude and desire to learn.
• Proficient with Microsoft, PowerPoint, and Excel.

Salary Range:

$70,000-$95,000

Salary will be commensurate with experience, and employees will be eligible for an annual performance bonus based on individual performance and firm performance.

Patomak Global Partners, LLC is an equal opportunity employer and does not discriminate in any aspect of employment, including hiring, salary, promotion, discipline, termination, and benefits, on the basis of race, color, ethnicity, national origin, ancestry, citizenship status, protected veteran status, religion, physical or mental disability, marital status, sex, sexual orientation, gender identity or expression, age, genetic information, or any other basis protected by law, ordinance, or regulation.

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