Assistant Registrar, Systems

Assistant Registrar, Systems

Regular

The Assistant Registrar of Systems furthers the focus on student support as the position supervises the SIS, maintains program andcourse curriculum in SAP, manages the undergraduate catalogproduction and maintenance, manages the Registrar records room and creates and maintains the student records retention schedule.

Supervises Document Imaging and Curriculum Coordinator and Catalog Coordinator. Manages course scheduling, system testing, data quality and degree audits

Maintains and updates the University's undergraduate and graduate curriculum in SAP to ensure that classes can be scheduled, students can register for them, and courses can be reported correctly. Interprets curriculum policies and makes decisions on each curriculum form for input in the SAPsystem. Works in conjunction with the University Curriculum Committee Chair and Curriculum, Accreditation and Assessment tomake decisions regarding course curriculum and policies as well assolutions to issues regarding curriculum.

Answers questions fromfaculty and staff across all departments regarding coursecurriculum and policy interpretation. Represents the Office of the University Registrar at Curriculum Committee and Graduate Council meetings.

Oversees the undergraduatecatalog production and maintenance, responsible for updates in all Registrar owned catalog copy in catalog software. Responsible for working with colleagues in the office and obtaining yearly updateson all policies and input into catalog software. Collaborates withIT to ensure course functionality including pre and co-requisitesas well as run periodic reports. Reviews annual upload of allcourse descriptions to catalog software and compares approved course descriptions to academic unit listings to ensure onlyapproved curriculum is populated for undergraduate and graduatecatalogs.

Supervises the University's catalog coordinator to ensure proper transfer of information to the catalog as well as Universityeditor to comply with University style guide.

Trains, supervises and evaluates the job performance of the Document Imaging and Curriculum Coordinator and Catalog/Curriculum Coordinator, Systems Coordinator, and Course Scheduling Coordinator. Conducts regular staff meetings, ensuresstaff have appropriate access and on-going training and works with individual staff members to develop professional development goals.

Oversees the organization and maintenance of the records room in the Office of the University Registrar.

Responsible for ensuring the security and preservation ofconfidential student records. Works with the University Archivistand Document Imaging Coordinator to create and implement the records retention schedule in compliance with federal privacy regulations (FERPA), AACRAO guidelines and state laws. Works closely with University IT staff to remain informed about new technology available to enhance imaging system and processes.

Oversees system updates and maintenance for the academic calendar,academic structure, advising holds, booking windows, and degree audit. Maintains departmental computer inventory lists. Ad hoc reporting/data requests/military data (in conjunction with compliance). Grading, final, and midterm. NSCH – core file, degreefile and student tracker. POP forms (project opportunity proposal).Removing a change lock. SLCM security processing. System configuration. System maintenance. System testing (in conjunction with functional staff). Office master process calendar.

Workflowset-up and maintenance. Responsible for data quality audits and troubleshooting. Responsible for end of semester grades,progression and academic standing. Helps support various specialized software (e.g. Ad Astra, catalog, Diplomas on Demand,Phone Tree). Oversee course and room scheduling process.

Performs additional duties as might be required or assigned by Registrar leadership.

Bachelor's and 3 years' related experience required.

Minimum Salary of $42,549 Annually

$42,549 Minimum Annually