Director of Finance and Administration

Full-Time in United States Remote (within locations) - Senior - $80,000 – $110,000

Ocean Visions is a nonprofit conservation organization pursuing bold solutions to counter and reverse climate impacts on ocean health. Working with a global network of partners, we explore, evaluate, and advance innovations to address climate-driven harm to the ocean. We work on system-level challenges where solutions are least developed, most complex, or politically difficult—but potentially transformative. Our work is grounded in robust science, and we continually seek to improve our understanding of the complexity of the challenges to the ocean posed by climate change.

Ocean Visions works on an interdependent four-part strategy to directly address the causes and impacts of climate disruption, from an ocean lens:

• REDUCE
  :
  Identify and advance high-leverage ocean-based opportunities for a just transition to a low carbon economy
• REMOVE
  :
  Identify and advance ocean-based pathways for cleaning up legacy carbon pollution from the air and ocean
• REPAIR
  :
  Identify and advance interventions to avoid catastrophic loss of critical marine ecosystems and passing of dangerous tipping points
• REACH
  :
  Support the growth of a global community to develop and advance innovative ocean-climate solutions

Ocean Visions seeks an experienced and detail-oriented Director of Finance and Administration to join our team and manage the administrative, grants management, and financial functions and systems that underpin our operations and enable our mission. This role is critical to the effective functioning of the organization and will work closely with the CEO, staff and our external finance and HR partners.

This is an excellent opportunity for a senior professional who wants to be part of a mission-driven organization, work with a highly motivated team in a collaborative, virtual environment, and is skilled at building and ensuring effectiveness and efficiency of the systems that support our mission-driven work. We are seeking a “can-do” collaborator who is willing to take on a wide range of responsibilities and can contribute across the many dimensions of our work.

• Manage the organization’s relationship with our PEO (Insperity) on payroll, benefits, PTO tracking, performance evaluation, and onboarding/offboarding.
• Continue to improve and Maintain organizational shared digital information management and filing systems and oversee all administrative and financial records and files.
• Develop and maintain documents, including policies, procedures, and compliance records.
• Oversee logistics for team meetings and retreats.
• Oversee performance review cycles and maintain review tools.
• Oversee subscriptions and general IT and administrative systems.
• Manage relationships with administrative contractors and vendors and ensure performance against scopes of work.

• Support pre- and post-award grant processes, both incoming and outgoing grants, and maintain systems to track grant deliverables and reporting deadlines. Experience with donor research and proposal development a plus.
• Manage and track the development, progress and close-out of contracts with consultants, subrecipients, and vendors.
• Maintain complete recordkeeping for all grants and contracts and ensure timely and accurate disbursement of payments.
• Lead financial reporting requirements for regranting and subaward monitoring.
• Manage the external bookkeeping and accounting services to ensure functioning financial controls and operations.
• Lead annual organizational budget development. Provide monthly tracking reports for budget holders. Ensure comprehensive monthly and quarterly reports are available for CEO and Board.
• Manage and be responsible for timely completion of expense coding, allocations, reimbursements, and monthly reporting processes.
• Monitor and track expenditures against grant budgets; preparing financial reports to staff, board and funders.
• Ensure compliance with all financial policies and implement internal controls.

• Oversee implementation of existing policies and…