Sales Contract Manager - Publishing

Sales Contract Manager - Publishing

Who we are

The American Physical Society is a nonprofit membership organization working to advance physics by fostering a vibrant, inclusive, and global community dedicated to science and society. APS represents more than 50,000 members, including physicists in academia, national laboratories, and industry in the United States and around the world.

Position Summary

The sales contract manager (publishing) will oversee the contract lifecycle for institutional sales and ensure licensing compliance per APS policy and industry standards. They manage legal negotiations, renewals, third-party agreements, and compliance, often bridging the gap between Sales team, Sales Operations Team, Finance team, and Legal. They will use Customer Relations Management (CRM) systems or Artificial Intelligence (AI) resource tools to keep deals moving from initial proposal to final signature.

APS has a “remote first” concept that promotes equal treatment and equal access within the United States, independent of physical work location, with a majority of staff working primarily from remote work locations. APS values diversity and welcomes candidates from a variety of backgrounds. APS offers a dynamic work environment with an outstanding total compensation package, including salary, outstanding benefits, and excellent paid time off.

• Oversee contract lifecycle for institutional subscription and special deals. The individual will use manual and technical AI tools to review and revise contracts, additional amendments, and provisions to ensure licensing terms meet APS and industry standards.
• Collaborate with the Sales Support Manager and Support team annually on reviewing and collecting licenses for single-site licenses.
• Handle any inquiries related to contract terms per APS policy and standards.
• Ensure accurate contract data in CRM (Salesforce). Individuals will monitor licensing workflow in CRM and ensure accuracy in data collection.
• Key expert on handling the Licensing AI tool, IVO, and ensuring APS is updated on new releases and licensing SOP are updated.
• Collaborate with internal and external stakeholders to review and resolve licensing terms for special sales deals (Consortia, Open Access, and etc.).
• Act as the primary point of contact for legal, finance, and sales teams seeking to retrieve agreements or analyze specific contract data.
• Ensure all single-site user licenses are collected frequently (annually or bi-annually).
• Draft complex license agreement for the Sales team.
• Licensing reviews will include review of Supplier and Purchase Order terms.
• Review and ensure license modification inquiries, amendments, and additional provisions meet APS requirements and industry standards.
• Track special licensing procurement process for consortia, corporate, and government sales.
• Manage contract records and logistic in CRM database (institutional portal).
• Utilizing standardized legal playbooks and pre-approved clauses to draft licensing agreements.
• Maintain an updated “clause library” that features pre-approved, legally compliant templates and alternative language for standard negotiations on IVO (third‑party AI licensing tool).
• Track expiration dates and maintain automated alerts for renewals.
• Standard administrative tasks (meetings, filing, scanning).
• Other license‑related duties as assigned

• Associate degree required (Associated in business administration, finance, marketing, pre‑law, LIS preferred.) Bachelor’s degree preferred.
  Preferred Education: Paralegal certification.

• Minimum of 5 years of experience in contract management, paralegal work or related roles (publishing, contract or library administration).
• Experience at a publishing firm or association is preferred.
• Advanced knowledge of scholarly publishing contracts, licensing, & negotiation.
• Proficient knowledge of Open Access knowledge & publishing trends.
• Advanced data analysis & software proficiency (CRM, Salesforce, MS Office Suite, Google Suite).
• Excellent customer service & communication skills.
• Exceptional ability to problem‑solve, be detail‑oriented, independent & collaborative.
• Adaptab…