Parish Business and Operations Manager Holy Cross Catholic Parish Holy Cross Catholic Parish

General Summary of the Position

The Parish Business Operations Manager is a leadership role that supports the pastor’s responsibilities to the parish. This leader is a steward of the parish’s Physical, Financial, and Human Resources.

The Parish Business Operations Manager either directly performs or is responsible for the supervision and/or management of personnel and/or volunteers who directly perform duties.

• Maintain positive relationships and effective communication between the parish community, various groups, and outside authorities as appropriate
• Attend and present information at pastoral staff meetings, committee meetings, and Parish Finance Council meetings
• Attend diocesan administration meetings representing the parish and the pastor. Distribute and disseminate information obtained at these meetings to all parish personnel as appropriate
• Direct the management of the parish office
• Oversee the management of the parish records
• Coordinate parish casualty, property, and workers’ compensation insurance with the diocesan master insurance program
• Oversee the management of parish information technology.
• Maintain familiarity with all applicable policies and procedures.

• Maintain accuracy of all financial files and records, and establish a responsible cash flow management system
• Facilitate the external annual AUP or audit: implement suggested recommendations
• Prepare, administer, and review the budget process in collaboration with finance and subject to review and/or approval by the Parish Finance Council and the Pastor.
• Act as liaison between the parish and the diocese in financial matters
• Maximize cash management resources
• Coordinate and review parish-based organizations’ funds

• Act as Human Resources Manager for the local site including but not limited to:
• Establish and maintain a performance evaluation process
• Evaluate, hire, train, and coach direct reports
• Administer salary administration program within the budget guidelines of the location, as well as administering the benefits programs
• Administer corrective actions as necessary
• In collaboration with the pastor, establish and implement Human Resources policies/procedures
• Establish and conduct employee training for all staff
• Administer all local and some Diocesan Human Resources processes
• Train the employee base on the utilization of the ExponentHR system
• Work with the Diocesan Human Resources department to implement overarching Diocesan programs

• Coordinate parish purchasing of supplies
• Responsible for ensuring the use of parish facilities by various groups complies with all applicable policies
• Supervise any major construction, improvement, or repair
• Solicit and review bids and quotes, and negotiate contracts
• Establish and monitor preventative maintenance programs for all properties, including risk management and liabilities
• Establish emergency procedures for staff and volunteers
• Maintain security of property (keys, files, valuables, etc.)

• Functions as a resource and support team members for all Parish activities and events
• Additional duties as assigned by Pastor

• Thorough knowledge of accounting principles and practices
• Solid business operational experience
• Practical Human Resources experience
• Excellent interpersonal communication skills
• Supervisory and leadership experience
• Proven organizational skills, including the ability to manage multiple tasks and projects simultaneously, meet deadlines, and produce high-quality results quickly
• Excellent computer skills: MS Office suite of products; internet applications;
  Quick Books Accounting Software
• Good record-keeping…