Events Coordinator - Workforce and Community Partnerships

Events Coordinator
- Workforce and Community Partnerships Position Information Job Title

Job Title Events Coordinator
- Workforce and Community Partnerships

Department Corporate, Community, & Continuing Education

Work Location Main Campus

SUMMARY

Under direction of the Dean of Workforce and Community Partnerships, the Events Coordinator is responsible for the administration, production, and implementation of programs, events, and services in college facilities. In accordance with the mission, vision and strategic objectives of Workforce and Community Partnerships, the Events Coordinator is responsible for attracting and serving customers and ensuring services are delivered in accordance with established standards.
Duties include event planning and production; event administration; and marketing/communication related to event coordination. The Events Coordinator is dedicated to the learning college concepts by developing programs and facilitating activities that promote student success and lifelong learning.

Essential duties and responsibilities include the following. Other duties may be assigned.

1. Proposes enhancements to improve event planning and implementation process

2. Develops cost estimates, contracts, and invoices in accordance with college policies and subdivision revenue goals

3. Manages relationships with external event vendors, ensuring contracted services are delivered in accordance with agreements and College/division standards

4. Makes recommendations and arranges food and beverage services based on client preference

5. Ensures appropriate decor/signage meets the quality expectations of the subdivision and client

6. Creates and revises room layouts for each event

7. Manages on-site production and clean up for events as necessary

8. Coordinates with other college departments as necessary to deliver events

9. Communicates in a timely manner with internal and external event organizers

10. Prepares event outlines for approval by customer

11. Assists with preparing event budgets including provisions for target profit margins

12. Coordinates appointments and visits to promote conference center facilities and capabilities

13. Maintains and distributes an accurate schedule and calendar of events

14. Maintains a resource list of recommended external vendors

15. Prepares contracts, addendums, and invoices in a timely manner per department standards

16. Serves as primary point of customer service for events and customers

17. Manages customer relations, including collection efforts regarding delinquent accounts and receivables

18. Assists College departments with presenting and promoting programs/services to prospects

19. May participate in college and subdivision outreach activities (presentations and events)

20. May serve on College committees and task forces as required

21. Develops relationships with internal and external groups, agencies, schools, and community groups to enhance and promote programs and services

22. Supervises staff including any contract, temporary and support staff when conducting an event

23. Ensures that vendors and/or independent contractors are effective and represent the mission and vision of the division Ensures vendors and independent contractors deliver contracted services that meet event requirements, contractual expectations, and College/division standards

24. Communicates effectively and collaborates with stakeholders during the planning and execution of events

25. Other duties as assigned

• Bachelor's degree in education, business administration, hospitality management, or applicable degree required.
• Three (3) or more years of business, hospitality, event management, communications, or relevant work experience required.
• Budgeting and fiscal responsibility experience

Please ensure you have listed the minimum of three (full-time equivalent years of experience) on your materials

• Supervisory experience preferred
• Salesforce CRM experience preferred
• Organizational and project management skills
• Budget management and analysis
• Computer proficiency and ability to utilize databases/ CRM platform
• Strong verbal, listening, and written communication skills
• Ability to work effectively with a diverse college workforce and client group; ability to lead and work collaboratively with staff, faculty, consultants, and others
• Ability to monitor the attainment of defined objectives and goals
• Understanding and effectively works in business, non-profit, hospitality, and higher education environments
• Must be available outside regular business hours to support scheduled events, customer needs, and address urgent operational issues

Full Time

General Hours
8:00 a.m.

- 5:00 p.m.
Evenings and weekends as required by customer event need's

Moraine Valley offers a generous benefits plan which includes paid time off, tuition discounts for eligible employees and family, medical, dental, vision, and retirement benefits in a collaborative and…