Assistant Digital Marketing Coordinator

Location Costa Mesa - 3200 Park Center Drive, Suite 1000 Business At Brookfield Residential, a leading North American land developer and home builder for over 65 years, we have had one goal in mind - creating the best places to call home. From the development of award-winning, master-planned communities to the creation of well-designed homes, we are committed to cultivating exceptional life experiences for our customers, partners, employees, and members of the community.

As part of Brookfield - one of the largest alternative asset managers in the world - we harness our resources to bring a fresh approach, unparalleled creativity, relentless innovation, and sound Sustainability practices to the planning, development, and management of buildings everywhere. From offices, retail spaces, and logistics facilities to multifamily residences, hospitality establishments, and mixed-use structures - we are reimagining real estate from the ground up.

Job Description Overview:
The Assistant Digital Marketing Coordinator ( 8 - 12 months ) is responsible for supporting the SoCal/AZ Marketing team in the execution of all housing and land/master planned marketing initiatives in the most professional, efficient and profitable manner. This is in an effort to attain the company’s goals and objectives set out in its annual and 5-year business plan. This position is responsible for daily support of all related activities.

Support the Marketing Manager/Director and Digital Analyst with overall marketing communications, digital, market research efforts and support ongoing project management, including the coordination of all sales office needs, marketing collateral, invoicing, events, model maintenance, etc. Also a support team member for sending eblasts and publishing web updates. This is a temporary 8 - 12 month assignment.

Key Responsibilities:

Approve estimates at the direction of Marketing Manager(s)/Director(s) and process back to consultants/vendors. Support coding of marketing invoices as 1st Approver for housing and master plans using APR and Land Dev on a weekly basis. Flag invoice concerns; call and follow up with vendors on invoice questions, coordinate approval from Marketing Manager(s)/Director(s) for timely delivery to accounting. Responsible for creating, tracking sending Contracts, POs, VPOs, Check Requests, etc.

Commit/track signed estimate costs to budgets and saving estimates in folders. Responsible for gathering new vendor paperwork for accounting. Code all Department credit card charges in Concur with receipt back-up on monthly basis. Pull interest leads and share with the team. Gather bids, award contracts (interior cleans, plants, landscape) and make vendor recommendations. Support basic graphic design and In-Design production of flyers.

Support the Marketing Manager in coordination of all signage, renderings, floor plans, community brochures, aerial displays, impact graphics, builder story, site displays, necessary HUD plaques, color boards, standard features displays, maps, related collateral, and model maintenance contracts. Proofread and check details on web and all collateral. Support Marketing Manager in coordination of any master plan signage issues and liaison with PM on amenity work needed.

Act as the daily contact for guest builder sales teams in Master Plans. Support Guest Builder and Sales Team Quarterly Round tables in Master Plans. Coordinate Master Plans community lifestyle events for residents and prospects. Keep collateral stocked and up to date, coordinate all in-house and online printing needs. Coordinate orders of sales office supplies, including copier, business cards, letterhead, price sheets, brochures, Amazon orders, coffee orders, etc to help the sales teams stay on budget.

Act as a first respondent and problem solver to vendor issues. Responsible for replacing/reordering stolen merchandise and coordinating the install of them with the designer/model maintenance representative. Resolve cleaning, landscape and tech issues. In charge of coordinating all model maintenance, including carpet cleans, golf carts, interior cleaning, plant maintenance, landscape, and working closely with the model maintenance handy man on scheduling and priority setting.

Coordinate all aspects of sales center IT planning through installation, including checklist and/or project timeline with all deliverables. Responsible for the planning and execution of all model conversions with Marketing Manager. Support contact for Brookfield sales team, fielding inquiries and promptly responding to team member requests. Support Marketing Manager with maintenance of all ongoing displays and special/seasonal promotions. Coordinate model music, scents and TV videos.

Assist with coordination of community and lifestyle events such as dusty shoe walks, realtor events, private previews, grand openings, holiday events, etc. Help with event coordination. Order lunches for meetings or events. Plan department team days and…