Assistant Director Asset; Property) Management

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Full Time Regular Executive Glen Burnie, MD, US

30+ days ago Requisition

Salary Range: $67,112.00 To $ Annually

• Supervises, directs, and evaluates assigned personnel, processing employee concerns and problems, directing work, counseling, disciplining, and completing employee performance appraisals; administers grievances and discipline in accordance with personnel policy.
• Plans and schedules all routine and planned maintenance functions for all physical structures, grounds, and equipment.
• Identifies all repairs and improvements needed for budgeting and modernization purposes.
• Prepares various reports, statistical reports, memos, correspondence, etc. as needed.
• Oversees the daily activities of the Property Management site staff; identifies staffing needs of department; interprets and implements new regulations and other directives as required; ensures goals and objectives are met and that the work flow is smooth and efficient.
• Conduct inspections of the communities’ landscape to make recommendations on removal and planting of new shrubbery and trees.
• Maintains the landscaping contract for mowing/plantings/mulching/leaf removal throughout all offices and communities.
• Attend inspections as needed.
• Assists with EH&S response, follow-up.
• Performs quality control on all site work orders, key boxes, site files, inventory, vacant units, Maintenance staff and Management duties on a monthly basis.
• Perform Monthly Community, Vehicle and Maintenance Shop inspections.
• Training/communication for inspection preparation for site staff, operations and compliance personnel.
• Tracking scores and communication of results; and tracking of future (projected) inspections.
• Makes recommendations to the Director of Property Management regarding Maintenance Services and Property Management.
• Reviews the Site Technical Manuals and makes recommendations for updates or changes.
• Assist as necessary in decisions as to work requiring outside contractor; inspects contracted work for quality.
• Oversees the preventative maintenance schedule to ensure monthly entry, follow-up and additional systems to be added.
• Inspects the progress and quality of work by contractors to insure consistency and compliance with mandated practices and technical specifications. Monitors contractor/subcontractor Federal Labor Standards Compliance as prescribed by HUD Handbook 1344.17. This also includes HCAAC Procurement Policy as set forth in the Commission’s Procurement Handbook.
• Resolves disputes and claims with contractors, vendors, suppliers, and residents.
• Procures architectural and engineering services as needed.
• Maintains files and filing systems.
• Reviews and monitors work order and vacancy reports daily for all communities.
• Communicate program updates to properties, ensure adherence through follow-up, training and quality assurance review through Compliance Updates, agency updates and email correspondence.
• Provide staff support and oversight for LIHTC program rules through quality assurance processes.
• Move-in Audits – review files per established protocols, tracking, follow up to ensure adherence to procedures and regulations and identify errors and/or missing documentation.
• Recertification Audits - review files per established protocols, tracking, follow up to ensure adherence to procedures and regulations, and identify errors and/or missing documentation.
• Monitor and report current and past due recertifications.
• Field incoming inquiries from site staff with questions directly related to income and asset eligibility, legal rents, and property-specific compliance requirements.
• Follow up with staff on file audits to make sure corrections have been completed. Keep a log of files audited and files to be audited.
• Reviews and monitors accounts receivable, re-exam listings and legal case entry each month for all communities
• Plans, directs, and coordinates the Property Management staff in efforts to remove snow in inclement weather.
• Performs a physical needs assessment of all HCAAC…