Operations & Executive Support Lead

Responsibilities

Sabre Systems, LLC is seeking a highly organized and proactive Operations Lead to support our Digital Acquisition client at Patuxent River Naval Air Station. This individual will work directly alongside a Digital Acquisition Director, as we establish a new Department in PAE(A) and lead NAVAIR’s transformation of the acquisition lifecycle toward a model-based and digitally enabled framework. This is a dynamic, mission-driven environment where your contributions will directly support cutting-edge defense acquisition initiatives.

• Lead the development and coordination of Department’s Operations and Communications team, maintaining oversight and status but delegating as appropriate.
• Lead the coordination and execution of day-to-day operations and both internal and external communications activities supporting the Director, Department, senior leadership, and aligned organizational priorities.
• Maintain the Digital Acquisition Center of Expertise’s (DACE’s) Network of internal and external partners, including communications and management of released guidance, status, and collaboration opportunities.
• Establish priorities, deconflict competing requirements, and synchronize activities across staff, functional areas, and external stakeholders.
• Coordinate senior-level meetings, executive engagements, workshops, off-sites, and organizational events from planning through execution.
• Support the development and execution of the Department's strategic priorities, coordinating across the teams to ensure that leadership’s direction is translated into actionable plans, milestones, operating rhythms, and measurable outcomes.
• Maintain visibility of leadership commitments, action items, suspense dates, and organizational taskers and ensure timely follow-through.
• Establish and maintain operational trackers, dashboards, calendars, and reporting mechanisms to provide leadership with timely visibility into organizational activities.
• Establish and maintain visibility of material procurement actions from requirement identification through completion in support of the Department’s roadmap.
• Ensure material procurement documentation and records are organized, complete, and maintained.
• Establish and maintain standards for site organization, content management, document repositories, permissions, navigation, and information architecture.
• Oversee video-production support activities and ensure appropriate handling, organization, storage, and transfer of files.
• Serve as the escalation point for complex operational issues before matters are elevated to senior leadership.
• Establish and oversee organizational practices for managing digital and physical records, correspondence, briefing materials, program documentation, and institutional knowledge.

• Bachelor’s degree in business administration, Communications, or a related field. Masters preferred. 10 + years' experience in operations, executive support, or program management
• Active Secret clearance, or willingness and ability to obtain a Secret clearance
• Proficiency in Microsoft Office Suite, including Outlook, Teams, Excel, PowerPoint, and Word
• Proficiency in data management and version/change control processes
• Proficiency with Power Platform tools, including Power Automate, Power BI and/or other data visualization & workflow automation tools
• Strong organizational skills with the ability to manage multiple priorities simultaneously
• Excellent written and verbal communication skills
• Demonstrated ability to work in a fast-paced, professional environment with discretion and confidentiality

• At least 5+ years of prior experience supporting government or DoD programs
• Experience with SharePoint Online administration and…