Coordinator, Development

Position Summary

Provide comprehensive administrative and operational support to the Individual Development team, including implementation of an annual fundraising drive, solicitation volunteer coordination, data management, and departmental communications.

An individual must be able to perform each essential duty listed below at a satisfactory level:

• Assist with the launch of HFUW’s annual fundraising drive that will support donor retention, renewal, and acquisition of individual donors.
• Support the recruitment and coordination of solicitation volunteers to meet program and participation goals, ensuring timely engagement, clear communication, accurate tracking, and fulfillment of administrative requirements.
• Administer the Individual Development’s prospecting process in partnership with the Technology team to ensure accurate data management, tracking, and identification of giving opportunities.
• Update and maintain the Customer Relationship Management (CRM) system.
• Assist with providing detailed reporting on individual solicitation outputs and outcomes.
• Handle administrative tasks for the Individual Development team mailings, including editing, printing, assembling, and coordination.
• Answer and coordinate inbound communications related to leadership donors.
• Support the individual giving team onsite and offsite events and meetings (scheduling meetings, managing attendance, preparing materials, room setup, and developing meeting minutes).
• Work with the Donor Relations team to ensure timely recognition of donor gifts, to maximize revenue, and enhance donor loyalty.
• Ensure adherence to all organizational policies and procedures, staying informed about updates, and promoting compliance within the team.
• Collaborate with other departments to ensure consistent brand representation.
• Process vendor payment and work closely with HFUW’s Finance team to ensure that all payment requests are processed accurately and timely.
• Provide back-up support to the Development and External Relations team.
• Stay informed about HFUW’s services, products, and the key issues affecting the communities we serve.
• Maintain client and staff confidentiality and adhere to HIPAA, FIPA, PHI, PII requirements.
• Contribute to overall organizational success by performing other duties and responsibilities as assigned.

Job requirements include:

• Associate degree or equivalent combination of experience and education may be considered in lieu of degree. Bachelor’s degree preferred.
• One year of experience in administration and annual fund or development preferred.
• Fundraising, volunteer management, social services, fundraising, or sales experience preferred.
• Ability to engage C-Suite donors and prospects while building and maintaining relationships.
• Public speaking skills with the ability to confidently address large groups preferred.
• Intermediate experience with Microsoft Office required, with advanced experience in Excel preferred.
• Fundraising CRM database experience preferred.
• Customer service skills and experience required.
• Ability to edit, complete, and assemble reports.
• Attention to detail and accuracy.
• Excellent analytical skills.
• Ability to multi-task and work in a fast-paced environment.
• Ability to work independently with minimal supervision required.
• Strong communication skills, both written and orally, required.
• Strong interpersonal skills to understand and respond effectively to the needs and interests of potential donors and clients.
• Strong proofreading skills required.
• Ability to utilize critical thinking and problem-solving skills.
• Ability to utilize organizational skills effectively.
• Must have access to a private, secure, and stable high-speed internet connection.
• Must have access to a…