Procurement Coordinator

Title: Procurement Coordinator

Position Type: Professional Tech Full time

College: Community College of Denver

Division: CCD Business Services

Department: CCD Contracts and Procurement

Campus: Auraria Campus

Location: Denver

Salary Range: $80,000.00 - $88,000.00 Annually

Applications received by July 24, 2026, will receive priority consideration. However, we encourage all interested candidates to apply, as the position will remain open until filled.

The Community College of Denver (CCD) seeks candidates who demonstrate a strong commitment to fostering an inclusive learning and work environment and who can effectively work with students, families, faculty, instructors, and staff from diverse backgrounds. As a Hispanic-Serving Institution, CCD is dedicated to expanding access and opportunity for nontraditional students, supporting workforce development, and strengthening community partnerships that promote educational attainment and career success.

Serving a diverse student population, CCD values individuals who contribute to its mission of advancing social, civic, and economic vitality.

The Procurement Coordinator provides essential administrative and operational support to the Director, Associate Director, and Purchasing Agents. This role acts as the central hub for the intake and tracking of all institutional contracts, supporting the agents in procurement requests with file maintenance, and document routing. The coordinator ensures all activities maintain a high level of customer service for campus departments.

• Centralized Intake: Serve as the primary point of entry for all contract-related requests, ensuring initial documentation is complete before processing.
• Database Management: Maintain and update a centralized contract tracking system to monitor the status of agreements from initial requisition through final execution.
• Signature Routing: Coordinate the formal routing of contracts to the Associate Director or Director for delegated signature authority.
• Renewal Monitoring: Proactively track contract expiration dates and notify Purchasing Agents or leadership of upcoming renewals to ensure continuous service.

• Procurement Support: Assist Purchasing Agents by verifying that required insurance certificates and documentation are present in the electronic files.
• Solicitation Assistance: Support the execution of Documented Quotes (DQ) and formal solicitations by coordinating meeting schedules for evaluation committees.
• Contract Transition: Partner with the Purchasing Agents and Associate Director to ensure purchases requiring formal agreements are successfully transitioned into the contract lifecycle.
• Records Management: Maintain auditable electronic files for all departmental activities. Track subscriptions and memberships for the entire college.
• Procurement Advisory Group (PAG) Liaison: Be the point of contact for the group to schedule meetings, manage documents and team’s site.

• Reporting: Assist in the preparation of quarterly and annual reports.
• Pcard Backup: Support the Commercial Card Program by assisting with monthly audits of cardholder transactions and verification of backup.
• Vendor Coordination: Assist departments to resolve discrepancies in invoicing or receiving to ensure timely payment and accurate encumbrance management.
• Document Management: Scanning required documentation into BDM.

Knowledge and use of the Banner ERP system.

• Education: Bachelor’s degree in business, accounting, or a closely related field from an accredited college or university
  OR
  An associate’s degree with 3+ years of experience…