Project Coordinator

Back Project Coordinator Engineering Owings Mills , Maryland Full-Time Sep 16, 2026

Join a dynamic project team where you'll play a central role in driving the successful execution of capital projects from inception through completion. As a Project Coordinator, you'll partner closely with Project Managers, vendors, contractors, and operational teams to keep projects on track, maintain critical schedules and reporting, and ensure seamless communication across stakeholders. This is an excellent opportunity for a highly organized professional who enjoys managing multiple priorities and making a tangible impact on complex industrial projects.

TAI brings together engineering, construction, systems integration, on-site services, and technical services — combining proven execution with trusted expertise to support clients across the entire project lifecycle. Team members at TAI are capable, well-rounded, flexible, and optimistic. We have found that the best employees are the ones who recognize the importance of what they do and the ones who let that guide them in the actions they take.

More than any skill, we seek people who make decisions that support the common good. We work for our clients, and we work for one another.

• Support Project Managers in the coordination and execution of capital and operational projects.
• Maintain project documentation, files, meeting notes, and action item logs.
• Track project milestones, deliverables, and key dates.
• Prepare project status reports, dashboards, and executive summaries.
• Assist with project closeout documentation and turnover packages.

• Develop and maintain project schedules using Smartsheet and other project management tools.
• Monitor schedule progress and identify potential delays or risks.
• Collect project updates from internal stakeholders, consultants, contractors, and vendors.
• Maintain project dashboards and reporting metrics.
• Support project forecasting and progress tracking activities.

• Assist with project cost tracking and budget monitoring.
• Prepare monthly accrual reports and collect supporting documentation.
• Support invoice review and reconciliation activities.
• Maintain project cost logs and expenditure reports.
• Assist Project Managers with budget updates and financial reporting.

• Create and process purchase requisitions and purchase order requests.
• Track purchase order status and coordinate with procurement and finance teams.
• Monitor vendor quotations, contracts, and project commitments.
• Maintain procurement logs and equipment tracking reports.
• Assist with vendor onboarding and documentation requirements.

• Schedule and coordinate project meetings.
• Distribute meeting agendas, minutes, and action item registers.
• Follow up with stakeholders to obtain project updates and required deliverables.
• Facilitate communication between project teams, contractors, suppliers, and operations personnel.
• Ensure project information is communicated accurately and timely.

• Associate's or Bachelor's degree in Business, Engineering, Construction Management, Project Management, or a related field preferred.
• 2-5 years of project coordination, project administration, engineering support, or construction project experience.
• Smartsheet experience required.
• Experience supporting multiple concurrent projects.
• Industrial manufacturing, chemical processing, construction, engineering, or capital project experience preferred.
• Strong proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook).
• Experience with project scheduling and reporting tools.
• Familiarity with purchase…