Events Coordinator

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Regular Full-Time Elsah, IL, US

4 days ago Requisition

Salary Range: $24.15 To $28.10 Annually

Title: Events Coordinator

Department/

Location:

Events & Hospitality / Elsah

Position Type:Full-Time, 12-Month

Summary

The Events Coordinator manages the planning, coordination, and execution of campus events, conferences, programs, and special gatherings from concept through completion. Acting as the primary liaison for event sponsors and hosts, this position develops event plans, coordinates logistics, communicates with stakeholders, and ensures successful event execution aligned with institutional service standards. The Coordinator provides exceptional customer service while managing multiple projects, fostering positive relationships, and delivering memorable experiences for students, employees, alumni, donors, conference guests, and community partners.

This position reports to the Manager of Events & Hospitality and works closely with the Director of Hospitality and Events, campus departments, student organizations, conference organizers, vendors, and external guests. The Coordinator serves as the primary planning contact for assigned events and provides direction to student event staff during event execution.

Who We Are

At our award-winning Early Childhood through grade 12 Principia School in St. Louis, Missouri, and top-ranked Principia College in Elsah, Illinois, Principia faculty and staff make up a close-knit community of educators, coaches, and professionals taking a distinct approach to education—blending academic excellence with Christian Science-based character education. Principia’s team of over 500 employees supports not only Principia School and Principia College, but also a worldwide network of alumni and friends.

At Principia College, our globally-focused curriculum honors diverse perspectives and develops creative changemakers who use their academic skills for good in service to themselves, their communities, and the world. In-depth study meets real-world experience through study abroad programs, internships, capstone projects, and a robust slate of student activities, including a world-renowned mediation team, top-ranked solar car team, and the nation’s oldest student‑run public affairs conference.

Principia employees are part of an engaging academic community preparing students to be tomorrow’s leaders, thinkers, and changemakers. We strive to create a collaborative and inclusive environment where everyone feels they belong and are valued.

Primary Responsibilities

Event Planning & Coordination

• Serves as the primary point of contact for assigned event sponsors, hosts, and campus partners.
• Conducts event intake meetings to understand goals, requirements, budgets, timelines, and guest expectations.
• Develops comprehensive event plans, timelines, run-of-show documents, setup specifications, and logistical plans.
• Coordinates campus events, conferences, meetings, retreats, receptions, ceremonies, and special programs.
• Ensures all event details are communicated effectively to stakeholders and service providers.

Logistics Management

• Coordinates event logistics including catering, room setup, audiovisual support, transportation, signage, registration, guest accommodations, and staffing.
• Facilitates communication among Facilities, Dining Services, Media Services, Security, Admissions, Advancement, Athletics, Student Life, and other departments.
• Confirms event readiness and monitors project timelines to ensure successful execution.
• Anticipates and resolves logistical challenges before and during events.

Event Execution

• Provides…