Program Coordinator, Department of Psychiatry, Rowan-Virtua School of Osteopathic Medicine; Mt. Laurel, NJ

Department:
Psychiatry

Rowan University
• 201 Mullica Hill Road
• Glassboro, New Jersey 08028 •

Rowan University offers a comprehensive benefits package to its staff and faculty members
* including health, prescription, and dental coverage, vision reimbursement, a variety of investment options including mandatory pension programs and voluntary retirement savings opportunities, tuition benefits and scholarships, and paid time off. For more information on available benefits at Rowan, please visit the Benefits website. Benefits available to employees of the Rowan-Virtua School of Osteopathic Medicine can be viewed here.

* Available benefits are dependent upon employee class and union affiliation.

Job no: 501815
Work type:
Regular Full-Time

Location:

Mount Laurel, New Jersey
Categories:
Administrative
- Clerical, Faculty
- School of Osteopathic Medicine, Professional

Program Coordinator

Rowan Medicine, an affiliate of Virtua Medical Group

Rowan-Virtua School of Osteopathic Medicine

Location: Mt. Laurel, NJ

Department: Psychiatry

Reports To: Director of Administration

PCLASS: WZ686

Updated: 09/10/2026

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following

• Works with Human Resources and Faculty Affairs in onboarding and credentialing process.
• Serve as a liaison between Rowan Psychiatry and partner institutions
• Input new hires into RIMS system
• Maintain employee database/directory and ensure it is up to date
• Processing incoming timesheets from contracted faculty members
• Prepare and submit invoices to contract team for monthly invoices
• Monitor contracts aged reports and coordinate collection efforts with Director
• Coordinate faculty evaluations and effort
• Manage the monthly, daily and on-call schedule for Jefferson’s QGENDA system and for Virtua OLOL QGENDA system, and Anserve system.
• Act as a point of contact for the answering service
• Proxy for Rowan-Virtua RIMS for Chair, Director and Vice Chair, updating and processing requests for faculty and staff.
• Monitor and track reappointments of faculty to ensure they do not lapse
• Track, solicit and updates providers licenses including medical, nursing, DEA, CDS
• Track and monitor CME spend and days
• Coordinates with property management company to address any issues with physical plant and invoicing and lease agreement.
• Coordinates with Chair and Director to ensure open items for Psychiatry grants are addressed and handled in a timely manner.
• Submits incentive payments and reports for payroll for monthly call coverage
• Compiles breakdown of monthly crisis coverage for contracts department

• Processing all purchasing for Rowan-Virtua and Virtua Health, including electronic input
• Works with Account payable and purchasing
• Ensure sufficient funds in budget lines and movement of funds when necessary
• Acts as a liaison for the department with Accounts Payable, Purchasing, Physical Plant vendors.
• Monitors office supplies, furniture and stationary and maintains sufficient supplies
• Process and manages all P Card purchases for the Department of Psychiatry and proxy for Chair’s PCard

• Under the direction of the Chair and Director, prepare reports a metrics for QA measures

• Identifies grant opportunities, prepares executive proposals and secures grant awards.
• Writes proposals, develops budgets, prepares grant applications, proofreads and edits documents and processes proposals. Responsible for writing responses to reviews and critiques from funding agencies.
• Writes project descriptions, progress reports and updates for inclusion in newsletters and reports.
• Write proposals and letters tailored to specific guidelines and regulations for…