Senior Contracts and Grants Specialist

** Job Posting

Title:

** Senior Contracts and Grants Specialist**---
- **** Hiring Department:
** Charles A Dana Center**---
- **** Position Open To:
** All Applicants**---
- **** Weekly Scheduled

Hours:

** 40**---
- **** FLSA Status:
** Exempt from FLSA**---
- **** Earliest

Start Date:

** Nov 02, 2026**---
- **** Position Duration:
** Expected to Continue**---
- ***
* Location:

** PICKLE RESEARCH CAMPUS**---
- **** Job Details:
**** General Notes
** May require occasional evening or weekend work to meet sponsor deadlines.  
** Purpose
* * The Senior Contracts and Grants Specialist serves as the grant and contracts administrator for the Dana Center. The role prepares and submits proposals, agreements, and contracts through OSP and VPCFO to sponsoring agencies; manages payment vouchers, purchase orders, invoices, and deposits in DEFINE and related systems; serves as the point of contact for sponsors, Principal Investigators, vendors, and University offices;

and supports the Finance Team with accounting policies, records, and administrative needs.  
** Responsibilities*
* ** Grant & Contract Administration*** + Function as grant and contracts administrator for the Dana Center.  + Work with Dana Center staff to prepare and submit proposals, agreements, and contracts for submission to prospective sponsoring agencies and organizations.  + - Review request for proposals (RFP) solicitations  + - Grant proposal guidelines (Federal, Foundations, and State agencies)  + - Service Agreements (Memorandum of Understanding (MOU), Interagency, etc.)  

+ Utilize internal university systems and external sponsor programs throughout the proposal and contracting process.  
** Sponsor & Stakeholder Liaison*** + Serve as point of contact for sponsors, Principal Investigators, training sites, and service providers, and act as departmental liaison supporting the management of proposals, contracts, awards, and other agreements with:
- University Office of Sponsored Projects (OSP)    - Vice President of Chief Financial Operations (VPCFO)    - UT Foundation    - Office of Accounting and Purchasing offices  
** Financial & Payment Operations*** + Initiate and finalize the Payee Information Form (PIF) process with new vendors/consultants to acquire a university EID and initiate the payment procedures.  + Maintain clear communication with external vendors/service providers throughout the payment process.  + Process Purchase Order encumbrance requests, amendments, and cancellations through the Point Plus System.  + Complete invoice payment processing for service agreements, sub-awards, consultant, and other payment types using the DEFINE accounting system.  

+ Manage various Smartsheet internal requests relating to payment vouchers and contracts and grants processing.  + Audit and approve departmental travel vouchers in the DEFINE system as the 2nd of 2 initial approvers, checking for accuracy, compliance with Action Plan Budgets, and UT accounting policies.  
** Accounting Policy & Finance Team Support*** + Collaborate, develop, and/or create plans, manuals, and departmental policies for accounting and administration.  + Provide support to the Finance Team, Operations, and Chief Operating Officer as needed.  
** Records Management*** + Maintain electronic records of supporting documents for fully executed contractual agreements and grant awards on the Dana Center server.  
** Organizational Culture & Other Duties*** + Participate in processes and activities designed to establish an organizational culture that supports learning, collaboration, and collective responsibility.  + Help enhance professional relationships, satisfaction, and organizational effectiveness.  + Perform other related functions as assigned.  
** Required Qualifications*
* *…