Operations Specialist - Chandler, AZ

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Full-time Regular Manager
- Salaried Chandler, AZ, US

3 days ago Requisition

Salary Range: $45,000.00 To $62,500.00 Annually

Overview:

The Operations Specialist is responsible for working closely with the finance team to track costs and financials. Performs various coordinating tasks, along with administrative duties, like maintaining project documentation. The Operations Specialist are tasked with supporting activities of the operations department and collaborates with clients and internal teams to deliver results on deadlines.

ESSENTIAL
DUTIES AND
RESPONSIBILITIES:

• Requests,organizes,maintains,androutes(asneeded) project files/documentationwhichmayincludepermitsWO’s (Work Orders),NTP’s (Notice to Proceed), NOC’s (Notice of Commencement), NOT’s (Notice of Termination), BOM’s (Build of Material).
• Preparing,updating and/ormaintainingprojecttrackersasdirected
• Provides assistance with the preparation of closeout package (COP’S) documentation to include all utilities, ensures COP’s are produced in alignment with Betacom quality standards and contains all necessary items prior to release.
• Review WIP reports, verifies budgets, costs, and Pos, identifies cost transfers, initiates invoicing, confirms true-up accuracy.
• Working closely with Construction and Project Manager.
• Coordinates and provides sub-contractor requirements and work closely with the construction team to properly track costs.
• Responsible for the written/oral communication between Betacom, Client and third‑party vendors.
• Providingstatusreportsasrequestedtocustomerrepresentatives.
• Communicates with Client regularly ensuring project deadlines are met and obtains site acceptance verification from Client.
• Performadministrativetasksasmayberequiredfromtimetotime.

OTHER DUTIES:

• Thisjobdescriptionisnotdesignedtocoverorcontainacomprehensivelistingofactivities,dutiesorresponsibilitiesthat are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

• Thispositionhasnosupervisoryresponsibilities.

Therequirementslistedbelowarerepresentativeoftheknowledge,skill,and/orability required.

• Knowledgeofconstructionmilestones
• Knowledge of Microsoft Office applications (Word, Excel, PowerPoint, Outlook). Proficient in MS excel
• Excellentwrittenandverbalcommunicationskills.
• Excellentorganizationalandtimemanagementskills.
• Skilledincourteous,professionalwrittenandoralcommunication.
• Abilitytocompleteworkeffectivelywithlittleornodirection.
• Abilitytocommunicateandinteractwithco-workersandvariousbusinesscontactsinacourteous,professional manner.
• Abilitytohandlemultipletasksinafastpaced,deadlinedrivenenvironment.
• Knowledgeofoperationsandpractices.
• Demonstratedexpertiseinoperationsmethodologyproductionobjectives.
• Abilitytoperformoperationalanalysistosupportshorttermandlong-rangestrategicplansandoperatingtargets.
• Stronganalyticalskillswithabilitytomakerecommendationsforaction.
• Strongpeopleskills-abilitytointeractwithvariouslevelsofmanagement.
• Ability to meet deadlines and satisfy needs with multiple and conflicting priorities

• Musthave Highschooldiplomaorequivalent.
• Bachelor’sdegreein
  
  Accountingor Business Administration preferred .
• Minimum5plusyearsrelatedexperience.
• Experienceinwireless/telecomservicesasignificantplus
• Strongexperiencewith Microsoft Office (Excel Access,PowerPoint,Word,Outlook) programs.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Theemployeemustregularlyworkatadesktoporlaptopcomputer.
  
  Typingandvisionwillbeusedconstantly.
• Abletotravelasneeded.

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• The noise level in the work environment is usually minimal.