Facility Activation & Transition Planning Coordinator

Number of Positions In Requisition 1

Responsible for planning, coordinating, and executing facility transition, activation, and occupancy projects to ensure operational readiness of new, renovated, or relocated facilities. This role requires extensive on-site project management, collaboration with cross-functional stakeholders, and oversight of activation activities to ensure facilities are delivered on schedule, within budget, and ready for end-user occupancy. The Coordinator serves as the primary field representative during activation and move-related activities, managing project timelines, vendor performance, logistics, furniture and equipment installation, occupancy readiness, and issue resolution.

The position requires frequent travel to project sites and the ability to work in dynamic construction and operational environments.

Responsible for planning, coordinating, and executing facility transition, activation, and occupancy projects to ensure operational readiness of new, renovated, or relocated facilities. This role requires extensive on-site project management, collaboration with cross-functional stakeholders, and oversight of activation activities to ensure facilities are delivered on schedule, within budget, and ready for end-user occupancy. The Coordinator serves as the primary field representative during activation and move-related activities, managing project timelines, vendor performance, logistics, furniture and equipment installation, occupancy readiness, and issue resolution.

The position requires frequent travel to project sites and the ability to work in dynamic construction and operational environments.

Responsible for planning, coordinating, and executing facility transition, activation, and occupancy projects to ensure operational readiness of new, renovated, or relocated facilities. This role requires extensive on-site project management, collaboration with cross-functional stakeholders, and oversight of activation activities to ensure facilities are delivered on schedule, within budget, and ready for end-user occupancy. The Coordinator serves as the primary field representative during activation and move-related activities, managing project timelines, vendor performance, logistics, furniture and equipment installation, occupancy readiness, and issue resolution.

The position requires frequent travel to project sites and the ability to work in dynamic construction and operational environments.

• Interacts with co-workers, visitors, and other staff consistent with the values of Jefferson.
• Designs, plans, delivers, evaluates, and continually supports project management needs on enterprise capital projects to drive healthcare value and achieve enterprise goals.
• Independently facilitates planning and execution onsite and remotely of activation, moves, and decommissioning projects.
• Prepare status updates, reports, and meeting materials.
• Maintains project documentation and trackers.
• Develops and communicates reports to executive-level stakeholders and vendors.
• Facilitate team meetings, identify key actions and follow-up items, liaison etc., ensuring accuracy and accessibility to all project-related documents.
• Identify and elevate barriers and risks.
• Leads and balances multiple senior-level projects.
• Leads and facilitates project reviews and lessons learned.

Other responsibilities may be assigned when circumstances require.

• Bachelor’s Degree In Business Administration, Healthcare Management, Project Management, Finance or related field
• 2 years of experience handling projects or administrative work involving tight deadlines, multiple priorities, and teamwork.

Physical Demands Lift and carry 25 lbs. frequent sitting/standing, frequent keyboard use,
* patient care providers may be required to performed activities specific to their role including kneeling, bending, squatting and performing CPR.

Job Description Disclaimer:
This position description provides the major duties/responsibilities, requirements and working conditions for the position. It is intended to be an accurate reflection of the current position, however management reserves the right to revise or change as necessary to meet organizational needs. Other responsibilities may be assigned when circumstances require.

Workday Day (United States of America)

Regular Employee

Thomas Jefferson University

1101 Market, Philadelphia,…