Construction Document Coordinator

Miramar, United States | Posted on 07/27/2026

• Salary $25.00 - $28.00 Salary based on experience
• City Miramar
• State/Province Florida
• Country United States

About VIP Systems
VIP Systems is a leading South Florida systems integrator specializing in electrical and low-voltage technology solutions for luxury residential, multifamily, commercial, and mixed-use developments. We partner with developers, architects, engineers,and general contractors to deliver complex technology infrastructure, including structured cabling, security, access control, surveillance, networking, and integrated building systems.
Our success is built on technical excellence,strong project management, and exceptional document control throughout every phase of construction.

Position Overview

VIP Systems isseeking a highly organized and detail-oriented Construction Document Coordinator to support our Project Management team by overseeing project documentation frompre construction through project closeout. This role is responsible for maintaining accurate project records,coordinating document workflows, tracking revisions, managingsubmittals and RFIs, assisting with permitting and inspections,and ensuring project teams always have access to the latest approved information. The ideal candidate thrives in a fast-paced construction environment,enjoys working with highly organized systems, and understands the importance of document accuracy in successful project execution.

Key Responsibilities
Document Control

• Manage and organize project documentation across multiple active construction projects.
• Maintain current drawings, specifications, addenda, bulletins,revision logs, and document registers.
• Upload,distribute, and manage project documents using Pro core orother construction management platforms.
• Ensure project teams are working from the latest approved drawings and specifications.

• Prepare,submit, and track Requests for Information (RFIs),submittals, shop drawings, product data, samples, and other project documentation.
• Maintain document logs, transmittal, meeting minutes, correspondence,approval logs, and distribution records.
• Track Architectural Supplemental Instructions (ASIs), change orders, field directives, and drawing revisions.

• Coordinate document updates with Project Managers, Superintendents,Engineers, General Contractors, Architects, Vendors,Subcontractors, and Clients.
• Follow up with internal and external stakeholders regarding outstanding approvals, revisions, and overdue documentation.
• Assist with project reporting, scheduling updates, meeting coordination,and administrative support.

• Assist with permit applications, inspection scheduling, correction notices, and jurisdictional documentation.
• Maintain permit logs and ensure required documentation is submitted on time.

• As-built drawings
• Operations& Maintenance (O&M) manuals
• Equipment warranties
• Testing and commissioning reports
• Verify all closeout documentation is complete, accurate, and submitted according to contract requirements.

• Review project documents for accuracy, completeness, formatting, naming conventions, and version control before distribution.
• Maintain organized electronic and physical project files.
• Protect confidential company and client information while ensuring proper document security.

• Minimum of 2 years of experience in construction document control, project coordination,project administration, or a similar construction support role.
• Experience supporting electrical, low-voltage, security, access control, CCTV, audio-visual, or commercial construction projects are highly preferred.

Strong understanding of:

• Construction drawings and specifications
• RFIs and submittals
• Shop drawings
• Change ordersand revision tracking
• Construction document workflows
• Project closeout documentation

• Experience with Pro core or similar construction management software preferred.
• Proficiency in Microsoft Outlook, Word, Excel, and Adobe Acrobat.
• Experience managing electronic document control systems.

• Ability toread and interpret construction drawings and technical documentation.
• Exceptional organizational skills with strong attention to detail.
• Ability tomanage multiple projects and competing priorities simultaneously.
• Strong written and verbal communication skills.
• Self-motivated with the ability to work independently while collaborating effectively with project teams.
• Bilingual English and Spanish are a plus.