Production Coordinator

Society for Industrial and Applied Mathematics (SIAM) seeks a detail-oriented, highly motivated, and well-organized professional with a background in digital publishing, technology, or similar field for the position of Production Coordinator.

Reporting to the Production Manager, this position will serve as support for the production team, which includes three Composition Specialists, the Publishing Platform Manager, and a Production Coordinator specializing in print production, as well as the Production Manager. The production team is responsible for the production and dissemination of SIAM journals, books, and proceedings in both digital and print formats. This position is ideal for someone with 2-3 years of academic publishing or related experience, or someone with a keen interest in learning new publishing technologies and workflows.

The Production Coordinator will serve as support for the full production lifecycle, from acceptance of manuscripts to publication, with a particular emphasis on digital publications and accessibility.

This position has the potential to be hybrid, with several days a week in SIAM’s Philadelphia office, or fully remote for the right candidate. Preference may be given to candidates in the Philadelphia area who are able to spend time in the SIAM offices. Remote candidates must have the ability to travel to Philadelphia several times a year and maintain core working hours compatible with Eastern Standard Time.

• Manage the production workflow for conference proceedings, including corresponding with conference chairs and vendors, collaborating on schedules and deadlines with SIAM’s conferences team, and practicing quality control for the final online version.
• Manage the workflow for any proceedings special projects, including, but not limited to, working on setup for proceedings’ submission sites, choosing vendors for newly acquired proceedings, and customizing workflows to accommodate special requests from conference chairs.
• Oversee the workflow for accessible ebooks, with special attention to the inclusion of alternative text for images, communicating regularly with third-party vendors and in-house staff on the preparation of files.
• Oversee the workflow for other digital publications, including quality review checks on the display of journal XML and PDFs, with special attention to alternative text for images and other accessibility issues.
• Gather quotes and approve invoices for third-party accessibility vendors as necessary.
• Assist the Publishing Platform Manager with general platform updates for SIAM’s online bookstore, including work through the web admin tool and Page Builder.
• Cross-train with Composition Specialists and Production Editors on processing LaTeX files for journals and books, as well as troubleshooting any formatting errors with the files.
• Submit applications for indexing journals, books, and proceedings. Assist with setting up and maintaining feeds for various abstract and indexing platforms as needed.
• Assist with monitoring the general production email inboxes, answering author queries and requests as needed. Send occasional email reminders to authors for overdue proofs, manuscript files, or to troubleshoot journal manuscripts outside the standard workflow.
• Attend team meetings, webinars, working groups, or other professional development events when requested by manager or as otherwise necessary to expand knowledge on digital publishing, accessibility, and related topics.
• Maintain archive of book and journal files.
• Work on other special assignments or projects as needed.

• 2+ years’ experience in scholarly publishing or a related field
• Knowledge of, or strong interest in, online publishing technologies, including XML, TeX, and/or Math Jax
• Knowledge of, or interest in, journal submission systems, preferably eJournal
  
  Press or similar
• Knowledge of, or interest in, digital accessibility, including alternative text and WCAG requirements
• Strong organizational skills and attention to detail
• Strong sense of initiative and ownership of assigned tasks
• Ability to manage multiple tasks simultaneously
• Strong written and oral communication skills
• Stro…