Music and Fine Arts Administrative Assistant

Get Set for Cumberlands! Join our team of student-focused individuals working together in order to encourage intellectual and spiritual growth, leadership and service. CURRENT STUDENT or EMPLOYEE? Please log into Workday and use the Career Tile to find and apply to jobs from our internal career sites. The Administrative Assistant works directly with the chair of the Department of Music and Fine Arts as well as other faculty in all aspects of music, theatre and art operations.

Regular office hours will be worked throughout the week. Additional hours will sometimes be required for recitals, concerts, recruiting events, and other special events. There will be some flexibility in regular hours to balance out these ‘extra’ hours.

• Cultivating a warm, welcoming office environment for students, prospective students, and guests
• Coordinating, managing, and approving schedules for work-study students in music
• Identifying tasks to be completed and training students to complete these tasks
• Providing timelines for the completion of tasks and reviewing work when completed
• Answering phone calls, emails, and other correspondence
• Monitoring Music window software to assist faculty in recruiting
• Monitoring office supplies and reordering when necessary
• Coordinating with Maintenance Staff to address issues that need attention
• Coordinating with Communications Office regarding upcoming events
• Advertising upcoming concerts on campus via email and social media
• Meeting with Department Chair weekly to discuss the weekly agenda.
• Demonstrating proficiency in Microsoft Office (especially Word, Excel, and One Drive), Adobe, Bright Sign, and Workday
• Creating Programs for concerts, recitals, and music events

• Coordinating with ensemble directors and Communications to schedule group photos at the beginning of each semester
• Coordinating live streams of ensemble concerts with directors and those designated to provide video of events
• Coordinating recording of videos for uploading to the Music Department You Tube page
• Monitoring the Music Department webpage and suggesting improvements
• Creating concert posters for on-campus and public distribution for all ensemble concerts
• Keeping recruiting materials up to date and available for faculty
• Aiding in the administration of special Music Department clinics and recruiting events
• Assisting with measuring and ordering of formal concert attire
• Assisting in set-up and tear-down for Christmas at the Cumberlands

• Bachelor’s degree
• Proficiency in Microsoft Office, email, internet, and internal university platforms (e.g. Workday)
• Excellent written and verbal communication skills
• Strong organizational, problem-solving, and multitasking skills
• Friendly and professional demeanor

Compensation:
Commensurate with experience

Benefits:
Yes

Job Type: Full-Time;
In-Person

Job Location:

Williamsburg, KY

Cumberlands is different by design. Our employees exemplify our motto in the pursuit of a “life-more-abundant.” Located in the heart of Appalachia, University of the Cumberlands (UC) is an institution of regional distinction that offers undergraduate degrees in more than 40 major fields of study, along with several pre-professional, graduate and doctoral programs. With a total enrollment of more than 20,000 students, UC is one of the largest and fastest growing private universities in Kentucky and is devoted to preparing students for the future through hands-on, experiential learning and research.

The University of the Cumberlands does not illegally discriminate on the basis of race, color, national or ethnic origin, sex, disability, age, religion, genetic information, veteran status, because a person is a smoker or nonsmoker, or any other basis on which the University is prohibited from discrimination under local, state, or federal law, in its employment or in the provision of its services, including but not limited to its programs and activities, admissions, educational policies, scholarship and loan programs, and athletic and other University
-administered programs. In order to fulfill its purpose, the University may legally discriminate on the basis of religion in employment, and the University has sought and been granted exemption from certain regulations promulgated under Title IX of the Education Amendments of 1972 which conflict with the University's religious tenets.