Administrative Assistant

Description

What you will be doing

• Performgeneralofficedutiesinclusiveof,butnotlimitedtofiling,answeringtelephone(s),mail distribution and composing correspondence.
• Greetvisitorsanddeterminewhetherthey shouldbegivenaccesstospecificindividuals.
• Buildprofessionalrelationshipswithcustomersandtheteam.
• Scheduleandconfirmappointmentsandmaintaineventcalendars.
• Prepareoutgoingpackages.
• Assistwithexpensereportsasneeded.
• Monitorstationsupplylevelsandorder as necessary.
• Prepare requisitions,orders,orotherdocumentsforpurchase.
• Maintainsbillingrecordsandothersourcedocuments,whichaccuratelyrepresenttheoperationof the company.
• Enterandtrackcandidatebackgroundordersand coordinatedrugtesting.
• Arrange track and coordinate all badging activities including Badge applications, appointments scheduling, reporting and audits.
• Arrange track and coordinate all Customs Seals applications, appointments, reporting and audits.
• Assist with newhirepaperwork.
• Proactivelyseeksoutadditionalworkduringdowntime
• Exemplifythedesiredcultureandphilosophies of the organization.
• Safetyandsecurityaretheresponsibilityofeachemployee.
• Allothertasksasrequestedbydepartmentmanagersand/orthe
  
  General Manager

Safety, Security, Wellbeing and Compliance:

All employees have a responsibility and duty whilst at work to:

• Takereasonablecareforthehealthandsafetyofthemselvesandofotherswhomaybeaffected by their actions or omissions whilst at work.
• Fullyversedin International Aviation Safetyand Securitystandardsandpassionateabout  promoting them within the organization.
• Co-operatewiththeirmanager/supervisortoallowthemtoperformorcomplywithanylegal requirements imposed on the company.
• Notintentionallyorrecklesslyinterferewithormisuseanythingprovidedbythecompanyinthe interests of health, safety, or welfare reasons.
• Informtheirmanager/supervisorofanyworksituation,equipmentoractivitythatrepresentsa serious or immediate danger to health and safety.
• Reportanyhazards,near misses,incidents,accidents,ordangerousoccurrencestotheirmanager

/Supervisor,who willthenfollow theprocedurescontained inthismanual.

• Carryoutworkinaccordancewithinformationandtrainingprovidedandanyspecificworkplace health and safety rules or procedures.
• Fullyunderstandthecompanyhealthandsafetypolicy.

What we are looking for:

• Minimum 3 years’ experience working in a professional office environment.
• Highly organized with the ability to multi-task and continually prioritize responsibilities.
• High degree of self-assuredness and maturity.
• Excellent communication skills and client-service orientation.
• Ability to work well with all levels of management, staff, and clients.
• Discrete, tactful, and highly professional.
• Ability to work independently with minimal supervision.
• Demonstrated experience in handling sensitive and confidential information.
• Dependable, reliable, and responsible in fulfilling obligations.
• Ability to read, write and speak fluent English.

Diversity

Menzies Aviation are a committed equal opportunity employer and encourage applications for suitably qualified and eligible applicants regardless of sex, race, disability, age, sexual orientation, gender reassignment, religion or belief, marital status, pregnancy, and maternity. We strive to create an inclusive working environment, where the different knowledge, perspectives, experiences, and approaches of our global workforce are represented. Where everyone feels valued and can reach their full potential.

Equal Opportunity Employer

This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.