Field Education Administrative Specialist

Field Education Administrative Specialist

Job Title Field Education Administrative Specialist

Department

Department Social Work

Campus

Posting Number

Posting Number P

Full or Part Time

Full or Part Time Full Time

Number of Months

Number of Months 12

Work Schedule

Position End Date

Open Date

Close Date

Open Until Filled No

Sponsorship

This position is not eligible for a visa sponsorship now or in the future.

Position Summary Information

Primary Purpose

The Master of Social Work ( MSW ) Program in the School of Health Sciences at the University of the Pacific seeks a Field Education Administrative Specialist to provide advanced administrative, operational, and coordination support for the MSW Field Education Office. This staff position serves as a central point of coordination for field education operations, helping to ensure compliant field placements for MSW students, efficient processes, and accurate data and documentation in alignment with CSWE standards, program requirements, and university policies.

The MSW Program offers specialized practice concentrations in health care or behavioral health in social work within accelerated hybrid and asynchronous online formats. The Administrative Specialist works closely with the MSW Program Director, Director of Field Education, Field Coordinators, and department faculty and staff to lead key aspects of placement processes, documentation workflows, communication with agencies and students, and the use and optimization of internship tracking software.

Essential Functions

• Coordinate and manage day-to-day operations of field education programming for the MSW program, including placement processes, documentation workflows, budget oversight of field-related expenses and accounts, and communications with students and agencies.
• Serve as the primary administrator for internship tracking software for student, agency, and field instructor records, including system configuration, data quality control, and user support.
• Design and maintain processes for budget tracking, and organization for field education operations and activities.
• Design and maintain processes for field education documents (applications, learning contracts, affiliation agreements, evaluations, timesheets) and ensure timely completion and compliance.
• Supervise other support staff assigned to field education operations. field education liaisons, teaching assistants and student workers.
• Develop and produce regular and ad hoc reports, rosters, and dashboards related to placements, student progress, site capacity, and field education activities for the Director of Field Education, MSW Program Director, and other university leadership as needed.
• Lead administrative support for CSWE
  -related field education documentation, data collection, and reporting in collaboration with the Director of Field Education and departmental leadership.
• Coordinate communication strategies with students, field instructors, and agency partners regarding field education policies, timelines, placement onboarding, training opportunities, and required documentation.
• Participate, as a staff member, in department meetings and School of Health Sciences or university meetings related to field education, data, and operations; provide input on process improvements and system needs.
• Perform advanced office support functions for the Field Education Office, including scheduling, records management, event coordination, and process improvement activities.
• May provide guidance and functional lead support to student workers or other support staff assigned to field education operations.
• Coordinate recruitment, development, and maintenance of internship site records (locally and across California for hybrid and online tracks), including tracking affiliation status, supervision qualifications, and site capacity.
• Support the Director of Field Education and Field Coordinators in building and sustaining agency partnerships, including organizing agency outreach, tracking agency feedback, and assisting in resolving concerns or problems.
• Manage the operational aspects of assigning students and faculty to field classes and field seminars by preparing rosters, schedules, and placement summaries, and by monitoring enrollment and placement balancing needs.
• Lead administrative support for student-facing field education processes, including designing and updating orientation materials, FAQs, placement communications, and standard templates for advising-related internship communications.
• Administer and maintain…