Administrative Assistant II, Physician Assistant Studies

Administrative Assistant II, Physician Assistant Studies

Position Title Administrative Assistant II, Physician Assistant Studies

State

State WI

Employment Status

Employment Status Full Time

Position Status

Position Status Regular

If Limited Term (End Date of Assignment, Project, or Grant)

Position Type

Position Type Staff

Job Family

Job Family Operations and Administrative Services

Be The Difference Begins with Great People.

Are you looking for a new opportunity where you can make the difference in the lives of students and faculty? We’re always looking for highly talented individuals to join our team – people who think big, care deeply, and believe in being the difference in their work and community.

We prioritize student success, access to education, and service in our work to educate well‑rounded servant leaders who transform their fields, our society and the world. Our Catholic, Jesuit approach emphasizes student engagement with the world around them and formation of the heart and mind.

We believe in our mission:
The search for truth, the discovery and sharing of knowledge, the fostering of personal and professional excellence, the promotion of a life of faith, and the development of leadership expressed in service to others. These core values guide our relationships with our students, each other, and our community.

Marquette University offers a rich and competitive Total Rewards package including medical, dental, vision, 403(b) with up to 8% university match, generous time off package, and tuition benefits for employees, spouses, and dependents with no payback requirement! For more information, please view our Total Rewards guide .

This is your next opportunity to join an organization that invests in their employees’ career journey by diversifying their skills, deepening their expert knowledge, encouraging a healthy work‑life balance, focusing on personal wellbeing, providing leadership training, and sustaining a culture of respect and inclusion.

The Administrative Assistant provides comprehensive administrative support for the Physician Assistant Program, with primary responsibility for coordinating experiential learning activities, didactic course operations, and program events. This position works closely with faculty, instructional faculty, standardized patients, students, and university partners to support laboratories, simulations, Objective Structured Clinical Examinations (OSCEs), courses, and student programming. Responsibilities include scheduling and coordinating personnel and resources, maintaining course and program records, supporting faculty hiring and onboarding, and managing front office operations.

The role requires strong organizational, communication, and problem‑solving skills, as well as the ability to work independently while managing multiple priorities in a dynamic academic environment.

1. Experiential Learning Support: Coordinates and supports the delivery of experiential learning activities, including laboratories, OSCEs, simulation events, and community‑based clinical experiences. Collaborates with faculty to manage student assignments, laboratory groups, schedules, and event logistics while overseeing setup and breakdown, supplies, equipment, and simulation technology needs. Recruits, trains, schedules, and communicates with standardized patients, ensuring coordination of scripts, event expectations, documentation, and payment processes.

Serves as a key liaison among faculty, students, staff, and external partners to ensure successful execution of hands‑on learning experiences.

2. Instructional Faculty Coordination: Coordinates instructional faculty participation for experiential learning activities by recruiting faculty,…