Ensemble Coordinator

200 S. Grand Ave
Los Angeles, CA 90012, USA

Position Summary

This is a full-time salaried position requiring an average of 37.5 hrs/wk in a 12 month calendar, with a Tuesday – Saturday work schedule. Because of the academic year and performance calendar, there will necessarily be a seasonal variance in the number of hours in any given week, which may include Sundays. The Coordinator will work closely with the chamber music programs in the Conservatory, Music Academy, and Community School of Performing Arts (CSPA), assisting the Professor of Chamber Music in the Conservatory, Director of the Music Academy, and Chair of the Ed and Mari Edelman Chamber Music Institute in the CSPA in the administrative functions associated with their chamber music programs.

The Coordinator will function as the main administrator for the Conservatory’s chamber series, Colburn Chamber Players. This role will also provide additional support in other Performance Activities areas, including the Conservatory Brass Ensemble and other small-to-mid-sized ensembles as needed, and summer programs as assigned. The ideal candidate for this role has excellent communication and writing skills, an eye for detail, and strong organizational skills.

Essential Duties and Responsibilities:

• Oversee the administration and operations for chamber music in the Conservatory, Music Academy and CSPA
  • Coordinate annual placement auditions and faculty meetings to establish groups, repertoire, and coaching assignments
  • Liaise with the Production staff to arrange, solidify all related details, and provide administrative oversight for rehearsal and performance dates, times and spaces in a timely and organized fashion.
  • Facilitate verbal and written communication between Chamber Music faculty, students, and staff regarding rehearsal schedules & performances, scheduling changes, additional coaching requests, and absences
  • Act as a point-person for backstage logistics needs (personnel, program information, and production), for both on and off-campus performances and events
  • Create and proofread programs, rosters, and written correspondence for clarity and accuracy
  • Maintain a chamber music email account for each unit
• Oversee all operational aspects of the Conservatory’s Colburn Chamber Players, with 4 to 5 performances each year
  • Curate, process, and disburse performance materials
  • Coordinate with Artistic Administration for any guest artists
  • Create rehearsal and coaching schedules in coordination with faculty, guest artists, student performers, and internal teams
  • Communicate all logistical needs to Production and attend all performances as staff support
• Assist Conservatory Brass faculty with the administrative aspects of the Brass Ensemble, which performs oncer per semester
  • Curate, process, and disburse performance materials
  • Create rehearsal and coaching schedules in coordination with faculty, student performers, and internal teams
  • Communicate all logistical needs to Production and attend all performances as staff support
• Perform other related duties as needed.

QUALIFICATIONS:

• Relevant work experience as ensemble manager (or other arts administration) preferred, but not required
• Degree in music, or equivalent, and substantial orchestral and chamber music performance experience
• Comprehensive knowledge of music history, theory, orchestration, orchestral and chamber music repertoire, and performance practice traditions. Some knowledge of music publishing, licensing, and current copyright law would be welcomed.
• Excellent communication and interpersonal skills (verbal and written)
• Bibliographic/musical knowledge of European languages
• Facility with office software (Microsoft Office suite) including word processing, spreadsheet, database, and Internet applications.
• Knowledge of music notation and/or orchestra management software (Dorico, OPAS, Arts Vision) would be welcomed.

Other skills, abilities and requirements:

• Strong organizational skills, with great attention to detail
• Ability to work collaboratively and independently on multi-faceted projects
• Ability to work evenings and weekends
• Ability to maintain a professional demeanor and maintain professional relationships with all…