Event Sales Coordinator

Job Description

Position:

Department:

Foodand Beverage

Food and Beverage Director

Location:

Casino Resort

Employment:
Full-time

Pay Rate: $49,920-$58,240 – Salary D.O.E.

License Status:
Key-Employee

Description:

The main objective for this roleis to drive and increase revenue in the NWCR Event Center by managing and leading all aspects of event planning from inquiry to execution. The Event Sales Coordinator must have the knowledge and experience to work with clientsto plan their event from conception through completion to meet that goal. This includes a multitude of events including but not limited to weddings, showers,retirement parties, company parties, and banquets.

Must be passionate,creative, detail-oriented, and dedicated to providing a memorable experience for attendees. This role demands expert coordination in all areas of event,meeting, and conference planning. Must plan and stay within a budget while being cognizant of the potential to generate revenue for multiple departments.

Must have excellent leadership skills and the ability to delegate responsibilities to meet expectations.

• Focus on client needs, validating information by coordinating with all necessary contacts to facilitate a smooth sales process.
• Follow up with potential leads within 24-72hours of inquiry.
• Manage all aspects of the event planning, meet strict deadlines, and stay within budget
• Establish goals for the purpose of the event that speak to your target audience.
• Obtain quotes for a variety of vendors and suppliers to make the most of your event budget.
• Comply with legal, health, insurance and safety regulations.
• Coordinate closely with a variety of departments such as Management, Marketing, Hotel, Golf Course, Purchasing, Maintenance and Human Resources to plan, order supplies and staff all upcoming events.
• Maintain accurate records of invoice submissions and reconciliations.
• Review and submit all event invoices for necessary reimbursement and ensure proper documentation is maintained.
• Work with Marketing to capture high-quality, well-composed photographs of food offerings and potential event locations, to create a visual for future advertising opportunities.
• Work collaboratively with the Executive Chef and Food and Beverage Director to promote, sell plan and execute event/banquet menus.
• Organize and prepare Event Center for any upcoming events. Oversee setup, breakdown, scheduling, and staff coordination for all property events.
• Be the friendly face and point of contact for event attendees and staff.
• Keep events on budget while delivering quality results.
• Rapport building with community members and local organizations to generate new clientele.
• Plan and facilitate logistics for all events, including contract negotiations, guest lists, event center preparation, presentation materials, security, catering, entertainment, transportation, equipment, décor and marketing materials.
• Work with the Marketing department when we need to develop a concept and free play.
• To remain in compliance with Casino Regulatory policies and procedures, employees are required to attend all necessary meetings and training facilitated by Management.
• Employee must become Serv Safe and TIPS Certified within 90 days of employment.
• All employees must be flexible and assume other responsibilities and tasks as assigned by management and as management deems necessary; this means fulfilling all other job duties as assigned.
• Shall be required to read, implement, and adhere to all NWCR Policies and Procedures,
• Control Standards, Indian Gaming Regulatory Act, LVD Tribal Internal Control Standards, Title 31 Minimum Internal Control Standards, NWCR Casino Employee Handbook, Marketing Department Policy and Procedure Manual.

Minimal

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