Event Production & Operations Director

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Full Time Year Round Professional LMLC - Big Sky, Big Sky, MT, US

12 days ago Requisition

Role Overview

The
Director of Event Operations oversees the planning, coordination, and execution of Summit & Speed events, including Willow Springs Reimagined, the FAT Ice Race, and the Big Sky Food & Wine Festival. This role leads event operations, field design, vendor management, safety and security coordination, guest experience, and financial oversight while partnering closely with sponsorship, sales, marketing, and executive leadership to deliver seamless events that support brand visibility, revenue growth, and operational excellence.

What You’ll Do

Event Planning, Field Design & Operations

• Partner with the Summit & Speed team to define the theme, layout, field design, and overall look for Willow Springs Reimagined, the FAT Ice Race, and the Big Sky Food & Wine Festival.
• Translate Summit & Speed directives into clear event layouts, field configurations, operating plans, and on-site execution standards.
• Plan and manage VIP areas, field flow, stage placement, signage, guest movement, food and beverage outlet placement, and other operational design elements.
• Develop and execute entrant and partner load-in and load-out plans that optimize field locations, traffic flow, and the overall event experience.

Vendor, Safety & Guest Experience Management

• Source, secure, and manage vendor contracts and relationships to ensure high-quality services are delivered on time and within budget.
• Manage field safety and security plans using third-party vendors and in-house personnel to support a safe, well-organized event environment.
• Select and coordinate presenters, special guests, entertainment, photographers, and other event contributors in partnership with internal teams.
• Provide event-day support to sponsors, internal operations, external partners, media, and guests to ensure smooth logistics and a polished experience.

Marketing, Communications & Partner Support

• Partner with the Sponsorship Sales Director and Sales and Marketing teams to maximize revenue opportunities and align event operations with partner commitments.
• Support the development of event content, collateral, video assets, visual materials, and marketing resources in coordination with internal departments and external partners.
• Coordinate media and influencer partnerships, credentialing, coverage tracking, and public relations support for Summit & Speed events.
• Maintain awareness of industry trends and share relevant insights to support event strategy, marketing alignment, and continuous improvement.

Team Leadership & Cross-Functional Collaboration

• Lead, mentor, and inspire a multidisciplinary team of event operations professionals and third-party vendors.
• Collaborate with sales departments, executive teams, internal stakeholders, and third-party partners to ensure event operations are coordinated, efficient, and aligned with company goals.
• Conduct pre-event briefings for staff and managers as needed to support clear communication and operational readiness.
• Assist Cross Harbor Capital entities with operational requests and event logistics as needed.
• Develop cost estimates and budgets, monitor event activities and services against financial requirements, and ensure resources are used cost-effectively.
• Review bills, invoices, statements, contracts, letters, and event files to support accurate documentation and timely final billing.
• Ensure applicable event operations reports, management reports, ordering, receiving, pricing, and display procedures are completed accurately and on time.
• Provide regular, data-driven performance reporting to the Vice President of Events and Partnerships to improve engagement, ROI, and operational strategy.

What You’ll Bring

Work Conditions

• Primarily office-based work requiring prolonged sitting, standing, bending, speaking, listening, manual dexterity, and hand-eye coordination.
• Requires travel between on-site property buildings and participation in outdoor…