Private Events Coordinator

Location: Northern

## Private Events Coordinator Apply:
New Orleans, LA:
Full time:
Posted 7 Days Ago:
RPOSITION:
Private Events Coordinator DEPARTMENT:
Event Services

REPORTS TO:

Senior Manager of Event ServicesFLSA STATUS:
Salaried/Exempt Summary Legends  Global, the leader in privately managed public assembly facilities, has an excellent and immediate opening for an Event Coordinator for Legends Global/Caesars Superdome | Smoothie King Center | Champions Square.

Essential Duties and Responsibilities
· Planning, organizing, and controlling events within the facilities as assigned
· Create, distribute, and update various working documents for all assigned events, including staffing, event work orders, cost estimates, event comparisons, information sheets, etc.
· Ensure efficient and effective communication regarding the delivery of services to clients
· Lead and coordinate pre-con meetings with clients as needed
· Participate in non-assigned major event meetings such as pre and post cons
· Provide turnkey special project research and fulfillment as assigned
· Actively participate in non-assigned major events as needed
· Supervise all staffing for assigned events
· Coordinate with the staffing department to ensure proper placement of necessary team members throughout the facility during events
· Coordinate outside service needs with food and beverage contractor, decorators, or other vendors
· Coordinate client and facility requirements via external messaging such as video boards, external audio, etc.
· Ensure all FF&E requirements are met for each assigned event (i.e., signage/equipment)
· Coordinate and participate in proper inspections of the facilities to ensure readiness and compliance with the requirements of the clients prior to hosting the event
· Deliver necessary information to event staff during briefing to ensure appropriate knowledge of concerns affecting the event
· Attend assigned events to be available to resolve any/all issues that may arise involving clients and patrons
· Make immediate decisions and communicate with all users of the facility in an emergency situation
· Coordinate with all necessary departments to ensure all areas are properly addressed prior to, and post-event
· Maintain the proper image and generate positive public relations with clients, patrons, and staff
· Maintain professional demeanor and attire at all times
· Provide comments/input to the department during post-event discussions regarding issues that arose during the event

Essential Duties and Responsibilities continued:
· Assume ownership of all private events upon handoff from the Sales Manager and oversee the successful execution of all logistical aspects through event completion.
· Identify, source, package, present, and sell event enhancements and ancillary services to maximize event revenue.
· Prepare and process all purchase requests, vendor invoices, settlements, and billing documentation for venue-managed rentals.
· Maintain complete, accurate, and up-to-date event records within the CRM, ensuring all event details, communications, and financial information are properly documented.
· Develop and maintain premium event enhancement packages and décor offerings to increase client value and revenue opportunities.
· Manage assigned events from move-in through move-out, serving as the primary operational contact throughout execution.
· Coordinate and assist with event setup, décor installation, staging, and breakdown as needed.
· Organize and maintain the event décor inventory and storage areas.
· Coordinate vendor logistics, including scheduling, move-in, installation, event operations, and move-out, ensuring compliance with venue policies.
· Collaborate with the Sales team to develop timely and accurate event cost estimates for proposals…