PDC Event Assistant

Location: Northern

## PDC Event Assistant Apply:
Remote Type
- Not eligible:
Posting Location
- William & Mary:
Part time:
Posted Today:
JR102085
** Job

Requisition :
** JR102085 PDC Event Assistant (Open)
** Job Posting

Title:

** PDC Event Assistant
** Department:
** CC00182 WM001 | SOE | Education Operations
** Job Family:
** Staff - Communications
** Worker Sub Type:
** Wage-Continuing (non-benefited)
** Job

Requisition Primary

Location:

** School of Education
** Primary Job Posting

Location:

** Posting Location - William & Mary
** Job Description

Summary:

** The Events Assistant is responsible for supporting the Events & Facilities Manager with meetings and events hosted at the Professional Development Center. This position requires flexibility in scheduling for working weekend and evening.
The Events Assistant is responsible for supporting the Events Manager with meetings and events hosted at the Professional Development Center. This position requires flexibility in scheduling for working weekend and evening hours.
Duties include but are not limited to:
Provide on-site customer service; help speakers set up for presentations; provide audiovisual/lighting assistance; act as a greeter and host; direct vendors where to locate and set up services; determine if additional assistance is needed to ensure the best possible guest experience; and assist with catering orders.
Supervise usage of the building which includes opening and closing at designated hours and enforce building policies.
Create name badges and create and post visually appealing room signage.
Coordinate last-minute set changes when requests are received.
Empty trash and set up chairs and tables as needed hours.
*
* Job Description:

***
* Required Qualifications:

*
* • High school diploma or equivalent.
• Proficient in Microsoft Office Suite.
• Outstanding verbal communication skills.
• Demonstrated ability to interact in a positive manner with the public and work independently.
• Strong organizational skills and proven attention to detail.
• Ability to multi-task in a fast-paced environment.
• Ability to work nights and weekends and lift up to 20 lbs.
*
* Preferred Qualifications:

*
* • Knowledge or working knowledge of hospitality management or event planning.
• Experience with the Event Management System (EMS).
• Experience with the America To Go (ATG) catering ordering system.
• Knowledge of Canva.
• Exceptional customer service skills.
** Conditions of Employment:
*** All hourly employees are subject to the limitations of the Virginia Manpower Control Program and total hours worked may not exceed, on average, 29 hours per week, over the course of a twelve-month period beginning May 1 each year.
* This is a non-exempt position, eligible to receive overtime in accordance with the Fair Labor Standards Act. This position may be subject to overtime during high peak times, etc. as directed and approved by the supervisor.
* This is a restricted position, subject to the continued availability of funding.
* This position involves substantial weekend and evening hours. An average of 10 to 20 hours a week is anticipated, but the actual amount from week to week will vary depending on the event schedule.
*
* Job Duties:

**** 60% Providing on-site customer service to groups:
*** Helping speakers set up for presentations.
* Providing audiovisual/lighting assistance.
* Acting as a greeter and group host.
* Ensuring service providers such as caterers and florists are directed where to locate and set up services.
* Determining if additional assistance is needed to improve the guest experience.
** 20% Supervise group usage of the building:
*** Opening and closing the building punctually at designated hours.
* Introducing oneself to the group leader.
* Enforcing building policies to protect the guests and the building.
**…