Event Assistant; Temporary, Intermittent

Event Assistant (Temporary, Intermittent)
Please see Special Instructions for more details.

This position is a 12-month term position.
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Position Title

Event Assistant (Temporary, Intermittent)

Position Number

0000000

Hiring Range Minimum

$18.39

Hiring Range Maximum

$22.99

Location of Position

On site, primarily Geisel and Dartmouth campus venues in Hanover and Lebanon, with occasional off‑site venues.

Position Purpose

The Event Assistant provides day‑of, on‑site operational support for events hosted or co‑hosted by the Office of the Dean. These include Board of Advisors meetings, donor and alumni gatherings, faculty and student recognition events, lectureships, and senior leadership convenings. Work is assigned on a per‑event basis. The position exists to add trained, reliable capacity on high‑visibility event days without adding continuing staff

• High school diploma or equivalent.
• Demonstrated customer service or hospitality orientation and professional presentation appropriate to donor and trustee‑facing settings.
• Reliability and punctuality; ability to commit to scheduled event dates once confirmed.
• Sound judgment and discretion when working around confidential information and senior leaders.
• Ability to take direction and to work independently once briefed.
• Availability for evening and weekend events.
• Reliable transportation to campus and off‑site venues.

Ability to stand and walk for extended periods, up to four hours at a time. Ability to lift, carry, and position materials up to 25 pounds. Work involves moving between indoor and outdoor venues in varying weather. Event days may exceed eight hours; overtime must be approved in advance by the event lead.

• Prior event, hospitality, conference, or catering experience.
• Familiarity with higher education or academic medicine environments.
• Familiarity with Dartmouth campus venues and parking.

FLSA Non-Exempt

Employment Category Temporary Part time

Schedule

Intermittent and non‑continuous. Hours are event‑driven, scheduled in advance by mutual agreement, and frequently include early mornings, evenings, and weekends. No guaranteed minimum hours.

Department Contact for Recruitment Inquiries

Nick Ryan and Geisel HR

Department Contact Phone Number

Department Contact for Cover Letter

Contact's Phone Number

Dartmouth College is an equal opportunity employer under federal law. We prohibit discrimination on the basis of race, color, religion, sex, age, national origin, sexual orientation, gender identity or expression, disability, veteran status, marital status, or any other legally protected status. Applications are welcome from all.

Employment in this position is contingent upon consent to and successful completion of a pre‑employment background check, which may include a criminal background check, reference checks, verification of work history, conduct review, and verification of any required academic credentials, licenses, and/or certifications, with results acceptable to Dartmouth College. A criminal conviction will not automatically disqualify an applicant from employment. Background check information will be used in a confidential, non‑discriminatory manner consistent with state and federal law.

• Set up and break down event spaces, including seating, signage, name badges, printed materials, and displays.
• Staff registration and…