Production Manager | Vilar & Gerald R. Ford Amphitheater

The Vail Valley Foundation (VVF) seeks a full-time Production Manager for the Vilar Performing Arts Center in Beaver Creek, Colorado, and the Gerald R. Ford Amphitheater in Vail, Colorado. The mission of the Production Manager is to maintain efficient and effective concert production operations, providing excellent experiences for all visiting performers, guests and partners. This role works across Vilar, GRFA and VVF teams to execute flawless event production.

This position is a level 4, Manager-level position, and reports to the Director of Production & Operations, Vilar Performing Arts Center & GRFA.

• Oversee daily theater production operations
• Support front of house event operations
• Serve as manager on duty for Vilar events as scheduled
• Act as crew chief for all load-ins/outs and supervise on-stage work
• Advance all incoming events for labor and technical production needs
• Advance show and event parking needs and coordinate with venues resort partners
• Schedule crew/labor for all Vilar events, workshops and activations
• Coordinate show needs with other Vilar departments including Hospitality, Artist Services, Facility Management, Food and Beverage and House Management
• Schedule independent contractors such as backline rental, piano tuning and service for specialized production equipment
• Supervise safe concert load in operations including fly system operation, truck loading, Pit changeovers, and any production related work on stage.
• Lead production and back of house staff/crew in training and execution related to the Emergency Operations Plan.
• Attend Career fairs and support on other initiatives to increase the technical arts education in the community.

For Amp Summer Concert Series presented in partnership with AEG Presents, Hot Summer Nights, Vail Dance Festival and GoPro Mountain Games’ Mountains of Music concerts:

• Advance production needs as needed with artist/tour
• Schedule crew and act as crew chief for all load-ins/outs and supervise on-stage work
• Provide venue & operations support as needed
• Provide additional load-in, venue support days and supplemental production management as needed (i.e. Bravo! Vail, AEG in Ford Park, etc.)

• Determine anticipated budget needs for all production lines.
• Operate and lead in a manner that meets or beats budgeted expense across production-managed lines.
• Manage production department accounts payable, accounts receivable, invoicing, COI requests and general production department administration
• Manage vendor relationships and agreements
• Manage payroll needs, including settlement reports
• Manage production budget lines and expense reconciliation accurately and in a timely manner
• Hire and train new production staff
• Address HR-related issues
• Manage payroll for PT production staff
• Ensure that all hired crew and technicians are properly trained and up to date on any required certifications to operate theatrical equipment. For example, fly system & rigging, forklift, etc.
• Consult and provide project management for select capital improvements
• Other duties, as assigned