Accounts Receivable Claims Specialist

Position Overview

Performs accounting functions under the direction of the Chief Financial Officer and is responsible for the processing of non‑profit claims for government grants/contracts. The Claims Specialist assists in the coordination of duties that ensure POLM programs are compliant in both fiscal and contractual policies and guidelines.

Non‑Exempt

Mon – Fri 8:00 AM – 5:00 PM

• Accounts Receivable/Claims Functions
• Prepare/Create monthly, quarterly and/or annual invoices/claims for multiple funding sources with supporting documentation and any other specific billing requests.
• Process, review and evaluate invoicing/claims for accuracy, completeness and compliance with pre‑determined agency policies and regulatory standards.
• Deliver monthly/quarterly/annual billings, reports, contracts and other correspondence as necessary.
• Assist with monthly assignment of funding sources for employee wages to ensure correct account, class and job coding according to monthly billings.
• Review Funding Source balances and budgets monthly with CFO to ensure timely budgeted expenditure of program funds.
• Assist with making corrections and adjustments to processed billing that are identified during the monthly audits
• Assist with Grant Monitoring’s and Audits
• Assist with annual fiscal audit
• Monthly Close
• Assist CFO in monthly closing procedures and documentation for compliance to fiscal policies and procedures for internal and external grant requirements
• Research A/R inquires as needed.
• Admin Support
• Correspondence and preparation of a variety of forms, letters, reports and memos (MS Office Suite Proficient) as needed
• Filing - Organize and maintain office files and records.
• Assist with Daily Bank runs, daily Post Office runs and claim delivery as needed.
• Assist with receiving, date stamping, and distributing mail as needed

• NON-PROFIT EXPERIENCE NECESSARY
• Bachelors degree preferred in accounting, finance or related major
• Knowledge of accounting principles and practices.
• Knowledge of finance principles.
• Knowledge of financial reporting.
• Technical accounting skills.
• Proficiency in Quick Books
• Computer proficiency-MS Suite-Office, Excel, Word, Outlook and Teams
• Previous experience of general accounting.
• Requirements Include
• Employment eligibility verification.
• Successful completion of background screening.

• Work schedules are subject to change or start and end times may vary based on business needs and operational requirements.
• Flexibility and adaptability are essential to meet the demands of the role and the organization.

• Prolonged periods of sitting at a desk and working on a computer.
• Carrying up to 30lbs for short distances.
• Bending down and lifting is occasionally required.

• 401(k)/Retirement plan
• Dental insurance
• Vision insurance
• Health insurance
• Life insurance
• Paid time off

NOTE:

This job description is not intended to be all‑inclusive. Employee may perform other related duties as negotiated to meet the ongoing needs of the organization.

Path of Life Ministries is an equal opportunity employer/program. Auxiliary aids and services are available upon request to individuals with disabilities.