Budget​/Business Analyst

Budget/Business Analyst USC School of Architecture About the Opportunity

The University of Southern California School of Architecture is looking for a customer-centric and details-oriented Budget/Business Analyst to join the Business Office Team. The Budget/Business Analyst will be part of a team that manages the accounts and reviews transactions for the school and works closely with students, staff, and faculty on processing business transactions.

The University of Southern California is one of the world's leading private research universities. An anchor institution in Los Angeles, USC has a large number of international students and offers extensive opportunities for internships and study abroad. With a strong tradition of integrating liberal and professional education, USC fosters a vibrant culture of public service and encourages students to cross academic as well as geographic boundaries in their pursuit of knowledge.

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The School is located on USC’s main University Park Campus (UPC) is located at Watt Hall, Harris Hall, and Mac Donald Becket Center (MBC). For more than a century, the USC School of Architecture has shaped the spaces and systems that define how we live, work, and connect. Our mission is to educate and empower the next generation of designers, thinkers, and innovators who will create a more sustainable, inclusive, and resilient world.

Rooted in Los Angeles’ global laboratory and connected to an international network of scholars and practitioners, the School of Architecture leverages research, creativity, and collaboration to address the most pressing issues of our time.

In this fast-paced environment, the Budget/Business Analyst will have responsibilities that include but are not limited to:

• Assists in local planning of short- and long-term budgets by compiling and organizing data for use in forecasts.
• Analyze overall departmental spending versus budget and prepare ad hoc financial reports as requested. Provide detailed transactional data that is easy to understand to help budget administrators make sound decisions regarding their programs.
• Administers assigned budget(s). Monitors actual income and expense and develop projections to authorize or extend financial commitments.
• Forecasts future budget performance based on knowledge of assigned operations.
• Identifies and researches variances and trends and brings to the attention of the supervisor for discussion and resolution.
• Interacts with central departments as a representative of the school including Purchasing, USC Travel Manager, Office of Global Initiatives and Corporate Card Services.
• Coordinated new supplier set up when requested by departments and sees the process until completion.
• Submits Workday access requests based on departmental roles and responsibilities.
• Submits corporate card change requests for procurement and travel cardholders.
• Troubleshoots problems, including research of pertinent facts and interacts with appropriate university staff to achieve resolution.
• Sets up and maintains gift and project accounts and tracks expenditures to assure the accounts stay within budget.
• Set up and maintain Internal Service Deliveries (ISD) for central services related to school operations such as parking, hotel stays, and events.
• Reconciles account balances and activity to university financial records and initiates correcting entries.
• Coordinates fiscal year-end financial transfer and closing activity with staff and faculty.
• Provides guidance to staff and faculty regarding university expenditure policies and procedures. Assists faculty and staff in financial transactions such as purchasing equipment and supplies and accounting for travel expenditures and reimbursements.
• Reviews procurement card and travel-card transactions to ensure compliance with university policies.
• Manages purchasing requests and submits requisitions to obtain purchase orders against budget and university guidelines for goods and services.
• Purchases goods for faculty, staff and students who do not have a procurement card and…