Financial Compliance Assistant

Essex County College Human Resources Department

Under the supervision of the Chief Financial Officer ( CFO ) and Comptroller, the Financial Compliance Administration is tasked to building and maintaining the master compliance calendar for the department. Will also be responsible for performing advanced accounting, disbursement, and operational support activities related to the functions of the Finance Department.

This position offers a competitive starting salary of $50,000 - $55,000, along with a comprehensive college benefits package.

• Health, dental, and vision coverage
• Paid vacation, sick leave, and holidays
• Pension and retirement plans
• Tuition waiver programs
• Opportunities for professional growth

Be part of a collaborative and mission-driven college community.

Oral and written instructions are received from the Chief Financial Officer ( CFO ) and Comptroller. The Senior Accounting & Accounts Payable Coordinator may provide functional guidance to Accounts Payable staff.

• 1. Build and maintain the master finance compliance calendar. It will track, "Who, what, and when" for every federal, state, and county deadlines.
• 2. Process vendor and student check requests, including high-value checks requiring authorized signatures.
• 3. Coordinate sorting, folding, mailing, holding, and pickup of vendor and student checks.
• 4. Support Financial Aid check stop payments, voids, reissuance, and Banner transaction processing.
• 5. Serve as a backup for Accounts Payable operations during staff absences to ensure continuity.
• 6. Monitor and manage the Accounts Payable email inbox and route inquiries appropriately.
• 7. Review Check Requests (CRs) to ensure accuracy, funding availability, and compliance.
• 8. Assist departments with Capital Purchase Requisition s and account inquiries.
• 9. Compile, track, and reconcile UPS , Fed Ex, E-ZPass, and other vendor invoices.
• 10. Collect and reconcile Purchasing Card (P-Card) transactions college-wide.
• 11. Prepare, review, and post journal entries related to accounts payable, disbursements, accruals, corrections, and interdepartmental transfers in the Banner system.
• 12. Assist with month-end and year-end closing activities, including journal entry preparation, account analysis, and reconciliation support.
• 13. Prepare weekly and ad hoc accounting, disbursement, and reconciliation reports.
• 14. Coordinate athletic game disbursement checks and prepare reconciliation documentation.
• 15. Maintain strict confidentiality of financial, staff, and student records.
• 16. Perform administrative and operational support duties for the Chief Financial Officer ( CFO ) and Comptroller.
• 17. Perform other related duties as required.

• Use strength to lift items needed to perform the functions of the job.
• Sit, stand and walk/move from place to place for required periods of time.
• Move between buildings.
• Speak and hear, communicate using telephone and/or walkie talkie.
• Use close vision, color vision, peripheral vision and depth perception along with the ability to focus vision.
• Communicate effectively in English, using proper grammar and vocabulary.
• Reach with hands and arms and use hands and fingers to handle objects and operate tools, including but not limited to, computers, keyboards, telephones, calculators, and controls.
• Bend, twist, climb, push, pull, and lift.

• 1. Associate’s degree in accounting, Business Administration, or a related field.
• 2. Demonstrated experience in accounting, accounts payable operations, and journal entry preparation.
• 3. Working knowledge of the Banner system and Microsoft Office applications.
• 4. Demonstrated ability to work under pressure, prioritize assignments, and exercise sound judgment.
• 5. Ability to work effectively with academic, staff, student populations, and external constituents.
• 6. Excellent interpersonal and written communication skills.
• 7. Ability to maintain confidentiality at all times.
• 8. Ability to work in a multi-cultural environment.

Associate’s Degree