Sr Grants Management Spec

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Job Location (Full Address): 601 Elmwood Ave, Rochester, New York, United States of America, 14642

Opening:
Worker Subtype:
Regular Time Type:
Full time Scheduled Weekly

Hours:

40 Department: 400059 Medicine M&D-Immuno/Rheum Div

Work Shift:

UR
- Day (United States of America) Range: UR URG 112 Compensation Range: $70,600.00 - $ The referenced pay range represents the minimum and maximum compensation for this job. Individual annual salaries/hourly rates will be set within the job's compensation range, and will be determined by considering factors including, but not limited to, market data, education, experience, qualifications, expertise of the individual, and internal equity considerations.

Responsibilities:
Independently manages the complete financial lifecycle of sponsored awards for the Division of Allergy and Immunology and may support other Department of Medicine divisions as assigned, including award setup coordination, account reconciliation, financial monitoring, forecasting, effort management, compliance oversight, audit readiness, sponsor reporting support, and award closeout. Serves as the primary research finance partner for assigned faculty portfolios, providing accurate financial oversight, forecasting, compliance monitoring, and decision support across the award lifecycle.

Performs finance-related pre-award activities in coordination with the grants administrator and partners closely with the Manager of Clinical Research and the financial analyst supporting institutional finances. The position has no direct reports and is expected to exercise independent judgment, escalate material risks, and drive issues through resolution.

Direct reporting:
Director of Research Operations, Department of Medicine Division alignment:
Works in close coordination with the Division Administrator, Division Chief, and supported faculty to address divisional priorities and portfolio needs.

Core partners:
Grants Administrator (primary pre-award support);
Manager of Clinical Research;
Financial Analyst (institutional finances and support); central research and finance offices.

Supervision:
No direct reports. May provide functional guidance, training, or subject-matter support to colleagues without formal supervisory authority.

• Sponsored Research Financial Management and Faculty Portfolio Support. Independently manages the complete financial lifecycle of assigned sponsored research portfolios from award setup through closeout, including account reconciliation, financial monitoring, forecasting, effort management, compliance oversight, audit readiness, and sponsor reporting support. Reviews account activity, salary and non-salary expenditures, commitments, available balances, award periods, restrictions, and financial trends. Maintains current projections, meets routinely with faculty and divisional partners, explains variances and risks, and recommends timely actions to keep spending aligned with approved budgets, sponsor terms, and programmatic plans.
• Post-Award Compliance, Accounting, and Issue Resolution. Reviews transactions and supporting documentation for allowability, allocability, reasonableness, consistency, and timeliness under sponsor and University requirements. Initiates and coordinates corrections, journal entries, payroll allocation changes, cost transfers, budget revisions, and other post-award actions. Investigates discrepancies, documents resolutions, monitors outstanding items, and works with central research accounting and other offices to resolve complex issues.
• Forecasting, Salary Planning, and Award Closeout. Develops and maintains multi-period financial forecasts that incorporate payroll, effort, planned purchases, subawards, clinical research activity, and other known commitments. Monitors salary distributions and sponsored effort, identifies funding gaps or out-of-period charges, and coordinates corrective action. Provides accurate closeout projections, supports final reconciliations and deliverables, confirms required backup, and facilitates timely account closeout.
• Finance-Related Pre-Award and Award Transition Support. Partners…