Finance Manager

Posted Friday, August 14, 2026 at 4:00 AM

U.S. Facilities, Inc., a premier provider of building maintenance and infrastructure services, is seeking an experienced Finance Manager to support operations in Tarrytown, NY, and Sleepy Hollow, NY. This is an excellent opportunity for a finance professional who enjoys partnering with operational leaders, supporting financial administration, strengthening budget tracking and reporting, and helping ensure that purchasing, invoicing, billing, documentation, and financial processes are timely, accurate, well-controlled, and aligned with contractual, client, and company requirements.

Please note:

This opportunity is associated with a pending Request for Proposal (RFP). While we are actively identifying qualified candidates, any offer of employment and onboarding would be contingent upon U.S. Facilities, Inc. being awarded the contract.

The Finance Manager is expected to maintain strong financial controls, support transparent reporting, monitor costs, assist with budget management, and provide clear financial data to leadership to support operational decision-making. This position requires strong attention to detail, sound judgment, analytical thinking, confidentiality, and the ability to manage multiple priorities in a fast-paced service environment.

• Support the financial management of assigned facilities management operations, including purchasing, invoicing, billing, reporting, budgeting, and cost tracking.
• Process, organize, and document purchase requests, payment requisitions, invoices, chargebacks, and related financial records.
• Initiate purchase orders and monitor them through the full procurement lifecycle, including approvals, updates, change orders, and completion of supporting documentation.
• Maintain organized documentation of purchasing activities, approvals, invoices, receipts, change orders, vendor records, and financial correspondence.
• Assist with budget management by tracking actual spend against budget, identifying variances, and providing status updates to leadership.
• Prepare, review, and communicate financial reports, budget summaries, cost reports, chargebacks, accruals, and other financial documentation as needed.
• Support monthly, quarterly, and annual financial reporting requirements.
• Assist with month-end close activities, including invoice tracking, accrual support, reconciliation, reporting, and follow-up on outstanding financial items.
• Monitor expenses, purchase order balances, vendor invoices, and project-related costs to support accurate financial tracking.
• Coordinate with vendors and subcontractors regarding invoices, payment status, documentation requirements, and billing questions.
• Partner with operations leadership to ensure purchases, work orders, vendor costs, and project expenses are properly documented and coded.
• Support financial review meetings by preparing reports, summaries, documentation, and data needed for operational and client discussions.
• Identify cost savings, process improvements, billing efficiencies, and opportunities to strengthen financial controls.
• Ensure financial transactions and supporting documents comply with company policies, client requirements, contractual obligations, and applicable approval processes.
• Maintain confidentiality of financial, employee, vendor, client, and company information.
• Respond to internal and external financial inquiries promptly, accurately, and professionally.
• Collaborate with accounting, finance, procurement, payroll, operations, and client stakeholders to resolve financial discrepancies or documentation gaps.
• Support audit requests by gathering backup documentation, reports, approvals, invoices, and related records.
• Track open financial items…