Fiscal Specialist Job Northern Kentucky USA,Finance & Banking

Under the general supervision of the Fiscal Officer, coordinates and performs a variety of complex, technical, and responsible paraprofessional fiscal and administrative duties in support of agency operations including general accounting, grant management, payroll, purchasing, accounts payable and accounts receivable; works cooperatively with other staff and the fiscal team; and performs related duties.

Duties & Responsibilities:

Daily or weekly, as needed

Responsible for grant management for Service Providers, and liaison to their fiscal staff
Stay in close contact with Service Providers fiscal staff
A/P – Review and print checks for all vendors (backup to Fiscal Assistant)
A/R – Grant funding, local funds, donations
Analysis of financial data for reporting and adjusting
Respond to emails from inside or outside the organization
Payment vouchers (backup to Fiscal Assistant)
Create bank deposits and go to bank
Attend Staff meetings, Finance Committee, Board, Fiscal Committee, Program Directors, and others as needed
Filing and organizing
Payroll and Payroll tax filing, 403b payments, and Staff timesheets

Monthly or quarterly as needed

Prepare and enter Service Providers monthly expenditure reports
Maintain Service Provider Reconciliation Spreadsheets for all providers
Maintain grant expense / advance reconciliations for all grants
Allocate non-federal expenses to local funders to spend out awards
File monthly expenses into CA Department of Aging portal for all State grants
Track expenses in Quick Books and Excel for all Seniors Council programs
Monthly journal entries for personnel and administration for all programs
Quarterly Admin reconciliations
File quarterly and year-end payroll tax forms in Quick Books

Annually or as needed

Service Provider Budget forms and Closeout forms creation and maintenance
Service Provider Fiscal Monitoring and Contract Compliance
State Budgets, Amendments and Closeouts for CA Department of Aging
Area Plan Budget allocations worksheets for providers and directs
Internal program budgets for Seniors Council on spreadsheet and in Quick Books
Provide requested information for audits and monitoring
Generate employee annual W-2’s
Generate and send annual 1099’s to vendors
Employee health benefits and Ease portal from CAN (if needed)
Employee Compensation Spreadsheet (updated at least once per year)
Renew domains with Cruzio

Knowledge:

GAAP (generally accepted accounting principles) and general office procedures;
FASB with specialized guidance for Non-Profits strongly preferred;
Quick Books Desktop Accounting software;
Microsoft Office applications, intermediate MS Excel & MS Word;
fiscal record keeping procedures and reporting requirements;
computerized accounting systems;
human service agency operations.

Skills:

use of a personnel computer;
typing and use of 10 key adding machines;
use of office equipment such as a scanner, copier, multi-line phone system, etc.;
implementing and maintaining proper procedures;
compiling, analyzing, and evaluating information, and in drawing sound conclusions.

Training and

Experience:

Two years increasingly responsible experience in a professional setting performing basic accounting duties, or;
A. or equivalent training program in accounting, or;
a combination of educational and professional experience equivalent to the above two criteria

Salary and Benefits :

Starting Salary
: $27.88 per hour [step 4], depending on experience.

Salary Range
: $24.08 - $37.36

Paid vacation, sick time, and 13-1/2 annual holidays.

Health, vision and dental insurance provided after introductory period.

Full-time permanent position; flexible 30-40 hours per week.Office open Monday through Friday and is located in Watsonville. Hybrid work option available after training is complete.

Due to the nature of our…